Job Scheduling and Production Process Automation

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Time
7 hours 15 minutes
Difficulty
Intermediate
CEU/CPE
8
Video Transcription
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>> Hi there and welcome to our next module,
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job scheduling and production process automation.
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In this lesson, we'll be talking about
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job scheduling software and
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some of the older considerations
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that you need to consider if you're in
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these environments. Let's begin.
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Basically, complex IS environments can
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transfer thousands of data files daily.
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If you're in a very large organization,
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a very large enterprise,
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your processing systems could
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be just churning out data 24/7.
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A job schedule is created to basically ensure that
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the processing is done to
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meet the strategic goals
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and the priorities of the business.
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Therefore, basically it allows
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high prior priority jobs to be allocated
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the necessary resources they needed to ensure
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that they're done in a manner that supports the business.
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Job searching software is used by
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installations that process
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a large number of batch routines.
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You won't find this in all organizations.
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Certainly any multinationals,
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particularly in the financial area,
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could very well be using this type of software.
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The advantages here,
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it's pretty much a schedule set once,
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and it reduces the probabilities of errors.
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No manual intervention on a daily basis.
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The dependencies on the jobs are very well-defined.
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For a job to complete all the dependencies and
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the processes that need to be completed
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first have to be done for this to work.
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Records are maintained so that a lot of
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these scheduling software applications that'll
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have very intricate logging details
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so you know exactly what's happened when and where.
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Security is a must,
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and it's pretty much a given for a lot of these programs.
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It also reduces the reliance on the human operator.
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Some of the considerations for the auditing.
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If you're an auditor looking at these systems,
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so what's the timing?
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Now, the scheduled jobs included
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in SLA and if they are,
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is the SLA actually being followed?
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SLA being service level agreements.
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I just need to make sure that if
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the jobs are being done,
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they're being done in the manner which the business needs
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it to be done. The job schedule.
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Have the priorities been identified
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and scheduled accordingly?
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Are the procedures efficient and
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reflect the needs of the business?
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Of course, are there any records
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maintained for the successful and failed jobs?
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Which are pretty important from an audit perspective.
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Looking at the daily job schedules
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and other consideration,
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is the number of personnel assigned
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just adequate to support the workload?
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Now, while this will remove a lot of
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the manual handling and manual processing,
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it still needs maintenance by the human operator
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to ensure that everything is running smoothly.
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If they're running on a shift basis,
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is there a handover between
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operators on different shifts to
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ensure that their scheduling continues without era.
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The exception processing logs.
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Things will go wrong with the best automated system.
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Is there a process or procedure
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that supports an exception,
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so supports an era?
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What do you do if something goes wrong?
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Exceptions are they examined
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for possible areas of improvement?
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After-action reports or post incident reviews,
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are they looked out on a regular basis to
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see what areas can be improved in the business.
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That's basically a lesson.
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We had a brief look at job scheduling software
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and some of the considerations as an auditor,
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if you are working in an environment that has
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this type of processes.
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I hope you enjoyed this lesson,
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and I will see you in the next one.
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