Time
6 hours 59 minutes
Difficulty
Intermediate
CEU/CPE
7

Video Transcription

00:00
thank you for joining me once again for the M s 3. 65 Security Administration course.
00:07
Is my esteem privilege to be your instructor.
00:10
My name is Jim Daniels.
00:12
We're on model five of this course
00:15
Invest Recency, fellow compliance
00:17
lesson one, archiving and retention,
00:20
archiving and retention. In exchange,
00:23
in this lesson, we will cover enabling and disabling in place archiving
00:29
how to create in a signed petition tags and policies
00:33
and exporting and importing retention times and policies
00:37
in the M s versus the file of compliant center.
00:41
We have information, governance
00:43
and we have archives policies.
00:46
If you enable,
00:48
it will trigger the action tie to the default retention policy.
00:52
So don't make this mistake
00:56
if you enable it. Whatever your default retention policies, it will happen if your default policies to delete all messages after one year and you go in here to the archive and you enable it,
01:07
you enable this policy in place our coffee.
01:10
All of a sudden you're sir, process is going to hate you
01:14
because all of your users
01:15
they go under the scope
01:18
we had. All of their message is older than any year deleted.
01:23
Look at your retention policy first,
01:26
First and foremost, it even gives you a warning.
01:30
Defoe two years
01:33
Fasting default attention policy.
01:36
So if you enable this
01:38
by default, don't set anything else up.
01:42
All users
01:42
in your organization
01:45
and all users that go under this scope if its scope down
01:49
we'll have every message. Is older than two years
01:52
automatically moved to their in place archive.
01:57
Don't make that mistake.
01:59
Communicate with your users and your service desk
02:02
retention tags and associate ID actions.
02:06
Tags are used to apply retention settings to messages and voters.
02:09
Multiple tags
02:12
came in group together in a retention policy,
02:15
and policies could be applied to the mailbox.
02:16
We told earlier about defense policy tanks. They get on the entire mailbox
02:22
retention policy tags there for default folders,
02:25
personal tags.
02:27
They are explicitly assigned by the users.
02:31
Some of the actions you can have in these times
02:35
delete and allow recovery.
02:37
The action allows the user to recover deleted items until the deleted item retention period is reached
02:44
for the mill bison database or the user
02:46
permanently doing
02:47
this is a purge.
02:50
If the content of a mailbox
02:53
we're not and targeted for retention policy,
02:55
it is part of a hold.
02:58
The content will not be deleted permanently.
03:00
Can still be returned by Discovery Search.
03:05
Move the archive. The action moves the item to the users Archive mailbox If one exists.
03:10
If it does not exist, no action is taken.
03:15
This action is only available for default. Retention tags there automatically applied to the entire mailbox,
03:23
as well as tangs applied by the users toe items or folders explicitly
03:29
to create a retention tag.
03:30
In the old way, we go to exchange at medicine, go to compliance management retention tags
03:36
right here.
03:38
I would give it a name.
03:38
We apply into the default folder.
03:43
You have your action retention period comments.
03:46
We should create that. It updates the settings. And then there is a time that could be included in the policy.
03:52
Create a policy,
03:53
the last management retention policies. If the boss
03:59
new recession policy give it a name, and then in that policy, you get to
04:04
assigned the tags that reported that policy.
04:06
In this example, we have four or five times a sign within that policy,
04:13
assigning the policies to mailboxes.
04:15
This has to be assigned.
04:17
You can use either the exchange admin center or Power Shell
04:21
exchange. I'm in center actual. Pull up the user, got a retention policy, hit the drop down and choose the one we want to assign
04:30
in power soon.
04:32
Get no box
04:33
the identity, and we can select the retention policy to see what policies apply
04:39
to apply it. We do sentinel box retention policy in the name of the policy
04:45
to apply them to all mailboxes and organization. Get mailbox
04:49
results house and limited. So returns every mailbox, not just the 2000 item limit.
04:57
Cemal Box after the pipe
04:59
retention policy in the name of your policy
05:01
road map.
05:03
Now, instead of creating the retention policies specifically in exchange, you can actually go into the compliance center
05:11
and create one that is unified for different areas within your organization.
05:16
However, since his lesson is specifically about exchange,
05:19
we would at the
05:21
older method that effects on, we exchange
05:26
troubleshooting some of these retention policies
05:30
if their policies don't run or users confused. These were some of the things that we can do. Ask administrators to help troubleshoot that
05:38
we can assess the Emory requirements
05:40
for different sets of users.
05:42
So kind of licensing they have. Maybe it's a licensing issue.
05:45
Determine which outlook client versions. Aaron use
05:49
older versions of outlooks such as 7 4012. It may not even have attention tax.
05:56
They don't even allow retention. They don't allow tanks to be set
06:00
test retention policies about upon a policy to a single mailbox
06:03
to determine if the policy's working.
06:06
We can create and testing new retention tags,
06:10
creating test new rescinding policies.
06:13
Confirmed. The tags have actually been added to the policies
06:16
and during tests, and we can confirm that the metal boxes have been placed on hold.
06:21
If a male boss is on hold,
06:24
remember, it has a different
06:27
set of actions.
06:29
Even if some things
06:30
deleted, it won't really delayed it. Because this won't hold
06:33
during the migration or in an exchange harbored deployment.
06:38
You may need to apply the same retention policies
06:41
because cell mailboxes alone, prim and some or an exchange alone
06:46
during the hybrid configuration. Wizard retention tags and policies can be copied from one print to exchange online
06:51
with the organization configuration transfer option.
06:56
So if you've ever get asked at random pub trivia,
07:00
a Microsoft exam
07:02
man, the street kind of thing,
07:05
you can actually take on cram retention tanks and important down in your heart rate environment.
07:12
Quiz
07:14
set retention policy is the power shell command that assigns that retention policy to a mailbox set dash retention policy.
07:21
This is where knowing your verbs
07:25
helps.
07:26
Remember, that's the key to buy yourself exams,
07:29
knows your power shell verbs and then the command that goes with the bar.
07:34
True or false,
07:35
the answer is false.
07:38
Set Mel Box The name of the box, their retention policies, your switch,
07:44
the policy name
07:46
So set dash retention policy That's not a command set. Dash Mel box, then the retention policy switch.
07:53
That's how you do it
07:55
to recap today's lesson, Dooley and allow recovery permanently delete
07:59
and moved to archive or three actions. Associate ID to retention tanks.
08:03
Retention policies contain retention. Ties
08:07
must be assigned to the mailbox.
08:09
The organization configuration transfer option
08:13
during hybrid set up copies, one prime retention tags and policies to the exchange online environment.
08:20
Thank you for joining me on this lesson. I will see you for the next one. Take care

Up Next

MS-500: Microsoft 365 Security Administration

The Microsoft 365 Security Administration course is designed to prepare students to take and pass the MS-500 certification exam. The course covers the four domains of the exam, providing students with the knowledge and skills they need to earn their credential.

Instructed By

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Jim Daniels
IT Architect
Instructor