Archiving and Retention Part 3: Archiving and Retention in Exchange
6 hours 59 minutes
thank you for joining me once again for the M s 3. 65 Security Administration course.
Is my esteem privilege to be your instructor.
My name is Jim Daniels.
We're on model five of this course
Invest Recency, fellow compliance
lesson one, archiving and retention,
archiving and retention. In exchange,
in this lesson, we will cover enabling and disabling in place archiving
how to create in a signed petition tags and policies
and exporting and importing retention times and policies
in the M s versus the file of compliant center.
We have information, governance
and we have archives policies.
If you enable,
it will trigger the action tie to the default retention policy.
So don't make this mistake
if you enable it. Whatever your default retention policies, it will happen if your default policies to delete all messages after one year and you go in here to the archive and you enable it,
you enable this policy in place our coffee.
All of a sudden you're sir, process is going to hate you
because all of your users
they go under the scope
we had. All of their message is older than any year deleted.
Look at your retention policy first,
First and foremost, it even gives you a warning.
Defoe two years
Fasting default attention policy.
So if you enable this
by default, don't set anything else up.
in your organization
and all users that go under this scope if its scope down
we'll have every message. Is older than two years
automatically moved to their in place archive.
Don't make that mistake.
Communicate with your users and your service desk
retention tags and associate ID actions.
Tags are used to apply retention settings to messages and voters.
came in group together in a retention policy,
and policies could be applied to the mailbox.
We told earlier about defense policy tanks. They get on the entire mailbox
retention policy tags there for default folders,
They are explicitly assigned by the users.
Some of the actions you can have in these times
delete and allow recovery.
The action allows the user to recover deleted items until the deleted item retention period is reached
for the mill bison database or the user
this is a purge.
If the content of a mailbox
we're not and targeted for retention policy,
it is part of a hold.
The content will not be deleted permanently.
Can still be returned by Discovery Search.
Move the archive. The action moves the item to the users Archive mailbox If one exists.
If it does not exist, no action is taken.
This action is only available for default. Retention tags there automatically applied to the entire mailbox,
as well as tangs applied by the users toe items or folders explicitly
to create a retention tag.
In the old way, we go to exchange at medicine, go to compliance management retention tags
I would give it a name.
We apply into the default folder.
You have your action retention period comments.
We should create that. It updates the settings. And then there is a time that could be included in the policy.
Create a policy,
the last management retention policies. If the boss
new recession policy give it a name, and then in that policy, you get to
assigned the tags that reported that policy.
In this example, we have four or five times a sign within that policy,
assigning the policies to mailboxes.
This has to be assigned.
You can use either the exchange admin center or Power Shell
exchange. I'm in center actual. Pull up the user, got a retention policy, hit the drop down and choose the one we want to assign
in power soon.
Get no box
the identity, and we can select the retention policy to see what policies apply
to apply it. We do sentinel box retention policy in the name of the policy
to apply them to all mailboxes and organization. Get mailbox
results house and limited. So returns every mailbox, not just the 2000 item limit.
Cemal Box after the pipe
retention policy in the name of your policy
Now, instead of creating the retention policies specifically in exchange, you can actually go into the compliance center
and create one that is unified for different areas within your organization.
However, since his lesson is specifically about exchange,
we would at the
older method that effects on, we exchange
troubleshooting some of these retention policies
if their policies don't run or users confused. These were some of the things that we can do. Ask administrators to help troubleshoot that
we can assess the Emory requirements
for different sets of users.
So kind of licensing they have. Maybe it's a licensing issue.
Determine which outlook client versions. Aaron use
older versions of outlooks such as 7 4012. It may not even have attention tax.
They don't even allow retention. They don't allow tanks to be set
test retention policies about upon a policy to a single mailbox
to determine if the policy's working.
We can create and testing new retention tags,
creating test new rescinding policies.
Confirmed. The tags have actually been added to the policies
and during tests, and we can confirm that the metal boxes have been placed on hold.
If a male boss is on hold,
remember, it has a different
set of actions.
Even if some things
deleted, it won't really delayed it. Because this won't hold
during the migration or in an exchange harbored deployment.
You may need to apply the same retention policies
because cell mailboxes alone, prim and some or an exchange alone
during the hybrid configuration. Wizard retention tags and policies can be copied from one print to exchange online
with the organization configuration transfer option.
So if you've ever get asked at random pub trivia,
a Microsoft exam
man, the street kind of thing,
you can actually take on cram retention tanks and important down in your heart rate environment.
set retention policy is the power shell command that assigns that retention policy to a mailbox set dash retention policy.
This is where knowing your verbs
Remember, that's the key to buy yourself exams,
knows your power shell verbs and then the command that goes with the bar.
True or false,
the answer is false.
Set Mel Box The name of the box, their retention policies, your switch,
the policy name
So set dash retention policy That's not a command set. Dash Mel box, then the retention policy switch.
That's how you do it
to recap today's lesson, Dooley and allow recovery permanently delete
and moved to archive or three actions. Associate ID to retention tanks.
Retention policies contain retention. Ties
must be assigned to the mailbox.
The organization configuration transfer option
during hybrid set up copies, one prime retention tags and policies to the exchange online environment.
Thank you for joining me on this lesson. I will see you for the next one. Take care