3.1 Project Charter Part 1

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Time
6 hours 23 minutes
Difficulty
Intermediate
CEU/CPE
6
Video Transcription
00:01
blue and welcome back
00:03
to the Enterprise Project Management Training Course.
00:07
Today we're going to wrap up
00:10
the Project initiation phase of the Project Life Cycle with a practical exercise in building a project charter.
00:19
If you recall from the previous lesson, The Project Charter serves as our projects Constitution
00:25
and helps ensure that our project's objectives are written down and agreed to, along with limitations
00:33
in order to facilitate a successful project.
00:36
Today's
00:38
project charter sample will be available for download in the link below this video.
00:45
I'm gonna go ahead and switch to the Project Charter now and let's get started.
00:53
So in this scenario, and this is an old project charter that I did years and years and years ago, Um, and it's not terribly complicated,
01:00
but what we first want to do, as we talked about before, is come up with a needs analysis. So, uh, or an opportunity or a business problem that we're trying to solve.
01:12
So in this case, we are a software company. Art of You, A Software Inc be specific,
01:18
and our need analysis led to the requirement to build some software, not a very good software company. If you're not producing software.
01:26
So what we decided that would be a good initial offering is a virtual maze,
01:33
the idea being that if you ever play the old video games Wolfenstein three D or some of the earlier versions of Doom,
01:40
this three d mais kind of a thing would be an entertaining piece of software for Children.
01:47
In addition to that, our target audience is younger Children, so we did not want to include any terribly violent or, you know, other imagery that might upset Children.
01:57
So given that particular set of of needs,
02:02
the first thing that we would want to do is develop the executive summary. So hopefully, at this point, you composite video, go ahead and and download that
02:12
my, uh, project charter and you haven't visible
02:16
in front of you so we can go through it together, feel free. It saved this template. Use it as your own.
02:23
It's This is not obviously one of the more complicated project charters, so it's a good spot to start with. If you really don't have a project charter templates that you've ever used before. If you have one within your organization that's gonna have some Maur complicated pieces like those constraints and dependencies and things like that.
02:43
Obviously, you'll want to use that project charter template.
02:46
But I have talked to several folks even with an I t that really have never used a project charter for any of their work flows. So this might be a useful sample. Either way, feel free to use it or discarded at the end of this lesson.
03:01
So we've got our executive summary here,
03:04
and the executive summary
03:06
is that sort of need analysis part we want to speak to
03:10
What, What is the goal? The project from an executive standpoint? Less so from a technical standpoint, what does this project's supposed to be doing for the organization?
03:23
It needs to be in a short enough, uh, format that you have the expectation that
03:29
a project sponsor, if you recall from the previous lesson the project sponsor is the bill payer that the project sponsor will
03:37
be able to read the executive summary and maybe the triple constraints and be able to make a decision as to whether or not this is a good investment. Remember investment mindset.
03:47
So the goal of the Virtual Maze project is to be a game designed for young Children. So that's important. Piece of data there that will use again,
03:57
and it's gonna be built for our client in this case, can
04:00
must be simple and easy to use while maintaining qualities that appeal the Children. Music,
04:05
graphics, et cetera. Er must allow for a small footprint. The Virtual Maze game will support multiple maps for longer gameplay. Combined. Various features such as network and energy burst to immobilize the other player messaging
04:21
a map that shows your location and the opponent as well as the exit to the maze and will be a first person through you type. So some of this is a little bit technical,
04:30
and if you were asking for a larger investment,
04:34
you would probably input a lot more information about the return on investment
04:40
and how this project, if it were, in fact, an enterprise level project, could benefit the company. So in this case, if I was asking for a significant amount of money, I might put in here that, uh, we've done some market research and we feel that, you know, at a price of $10 per unit
04:57
over the course of next three years, we should be able to
05:00
potentially cell
05:01
3000 units. And, you know, so when you get that's the return on investment piece.
05:06
So depending on the nature of the project and how big it is and of course, for enterprise projects, we're talking big, big projects very, very complicated.
05:15
But depending on that scenario, that will determine how
05:18
much technical versus financial data goes into the executive summary. So in this case, it's a relatively small project you can see. I've got a budget of 1600 man hours.
05:30
This type of ah project charter would most likely go to the C i o. If even that far. And that would
05:36
therefore my audience is more technical. So my information is gonna be more technical.
05:42
So moving on to the next section and again, this is always the contentious one
05:47
water my triple constraints. So my time constraint. I have to complete this
05:53
by April of 2019 and 1/2 to, I guess, is a relative term. These are just the constraints that I'm aware of. And then, of course, we'll do our
06:00
progressive elaboration and determine how realistic these are, how flexible these are,
06:06
and then our budget in this case is just done an hour. So a lot of internal projects they tend to use ours instead of monetary budgets
06:15
and a lot of external projects Where you're outsourcing to a vendor. Multiple vendors, you'll use Maur financial data and less hours data, so it really just depends on how you're tracking your spend.
06:27
So in the case of ah, salaried employee or a serious salaried employees, they may elect to just do it in hours instead of looking at it from a dollar standpoint
06:36
and then the performance criteria. Now remember,
06:39
this is a bullet point list,
06:41
but if we don't check all the wickets on the list, then we will have a effectively quote unquote failed to deliver the performance criteria on this project. Unless we discover later on down the road that one of these is either not feasible or that
06:59
we don't need it that end up determining that it's not required,
07:03
then what we would do is issue a change request and go ahead and remove that performance criteria
07:10
from the Project. Charter Member Project Charter is a constitution.
07:14
We have to have a formal method of amending it, so let's kind of scroll through. Some of these performance criteria is must be three D must allow for 11 and two player over land and land networks must use direct X
07:29
must be able to use the keyboard or the mouse notice. It doesn't say in, so you have to have support the ability to do both.
07:35
I must have a maze. Single exit must use 20 frames per second
07:42
allowed for the first person shooter that freezes the opponent for two seconds. So on it's someone I won't go through all of them because you're more than capable of reading. But what I want you to think about here, especially since this is a very IITTIE focus project, is
07:58
these requirements must be discussed within the project team brought forward to the project sponsor, and everybody really has to agree to them. So
08:07
what you're trying to prevent in this situation a scope creep where somebody has a really good idea. Halfway through, the project comes running in and wants to add something to it. Now, if it's a good idea and work while, then sure, go ahead and add to it and you can do that through a change request,
08:22
but
08:22
we want to do the best of our to the best of our ability. We want to identify as many of the fairly high level requirements
08:31
as possible. So, for example, the one movement speed Okay, the sponsor is not really gonna care how I go about programming, that
08:39
they just want to make sure that on the consumer side of it during game play, there's only one movement speed. So we don't necessarily have to get so far down into the leaves at this moment, which we will later
08:50
remembers. To who, what, when, Where and why.
08:54
So this is basically just
08:56
what this game is going to do. What it has to be able to do
09:00
has to have a system timer for clock speed and frame rate. So if you don't have a system timer, then you failed to deliver the game as as you agreed to.
09:07
So that's kind of the idea behind these requirements. So you want to do a good job of identifying them.
09:11
But you don't want to go so far down the rabbit hole that nontechnical people or I should say
09:18
people that are not on the project team don't understand. What is that you're trying to accomplish
09:26
once you identify your budget schedule and
09:31
performance constraints, and then, of course, you have to identify
09:33
the Amish in driver middle constraint and weaken strength. And again, this is usually the most challenging part of any kind of project and especially an enterprise project. So
09:46
my driver in this particular project is performance. So what, that tells me, as the project manager is,
09:52
regardless of
09:56
the other items the budget, the time and, of course, the budget ties to the time because the budgets actually an effort hours
10:03
that
10:05
I need to meet all of those performance criterias. So
10:09
in this scenario I'm using Internal Resource is most likely caused amusing man hours,
10:13
and I have a little bit Maura flexible schedule. So I'm gonna focus more of my energy as the project manager. I'm getting the performance criteria as a detail is possible in the Project charter, and I'll show you that in the next video we're running short on time.
10:31
So when we return for the second iteration of this video, we will go through our develop methodology and some of our specific
10:39
actions that we will take
10:41
as far as documenting those performance requirements
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