Hello again and welcome to the H C I s P p Certification course with Sai Buri Data Lifecycle Management. My name is Shalane Hutchins and I will be your instructor for the day
and this module. We're going to talk about data lifecycle management,
health information management and records management. Life Cycle
Data Lifecycle Management is a policy based approach to managing the flow of data through a system from creation to storage to the end of life.
The terms data lifecycle management and information lifecycle management are sometimes used interchangeably. However, a distinction can be made.
Dlm products deal with general attributes of files such as their tight size and age
information, lifecycle management products or I'll EMS have more complex capabilities. Such a searching various types of store trials for instances of a specific piece of data like a patient medical record number.
Hierarchical storage management
is just one type of data lifecycle management product
deal in products automate the process involved in managing data
by organizing data into separate tiers according to specified policies and automating the movement of data from one tier to another
as a rule, nor data and data that must be access more frequently is stored on faster, more expensive storage media, while less critical data is stored on cheaper, slower media.
While this why this information is important to you as an HCS PP professional is because in order to secure the data, you must understand how it's being stored and how it's being accessed. In orderto apply specific rules and regulations for privacy again,
you must understand the storage that's being used,
how the data is accessed and who is authorized to access this data.
By using the HSE M, an administrator can establish guidelines for how often different kinds of files are to be copied to a backup storage device.
Once the guidelines are set up, the software manages everything automatically.
One example of HSM is raid or redundant array of independent disc systems.
Others are optical storage or take.
Each type is a different level of cost and speed of retrieval when excesses needed.
Typically, ageism applications migrate data based on the length of time elapsed. Since it was last access,
health information management professionals managed health records rather paper based hybrid, or Elektronik.
An increasing number of H I am professionals are expanding their role to manage all types of clinical content, including picture, archiving and communication systems or packs,
images, voice, text and speech files, email and software versions. Regardless of whether it's officially part of the health record,
the role of H. I am professionals are expanding into more of an enterprise content and records management role that includes management of financial and administrative data.
Enterprise content management, or CRM, includes the technologies, tools and methods used to capture, manage, store, preserve and deliver content across the enterprise.
While you may see these roles in more government type entities,
you won't find them, um
as often in the private sector.
Records Management Life cycle is the foundation of PCRM principles the following stages of a records lifecycle. Explore the elements of records management, lifecycle, address common components of records management and expand on the description of each phase.
Record creation, capture or receipt is the phase that includes creating, editing and reviewing work in process as well as capture of content, for example, through document imaging technology or receipt of content. For example, through a health information exchange,
every organisation must establish business rules for determining when content or documents become records
For example, a clinical document must be authenticated or signed. An order to be considered a record
or a diagnostic result will be designated preliminary and not considered a record until it's designated as final.
Other examples of content that may not be considered records. Our initial drafts of documents,
working documents and informal communications.
The records, maintenance and use phase includes rules and protocols for searching, indexing,
routing and distributing
records. Classifications creates categories or groups of records and necessary for access,
search, retrieval, retention and disposal of records.
While not a unique point in the life cycle, it supports the other processes or phases.
Meta data is generated at various points in the records management lifecycle, providing underlying data to describe the document. Specify access, controls and rights, provide retention and disposition instructions and maintained the record history. An audit trail.
The record audit and data control phase includes edit checks at the data level, identification of classes and checking records for completeness.
preservation is synonymous with storage. Issues associated with preservation include outdated technology and media, media degradation,
con version conversion over time and conversion of standards over time.
Planning for pers preservation and retention should also include strategies to identify and prevent modification or destruction of records that are needed for legal purposes or illegal hold.
Record disposal encompasses the destruction process for data and records, including various media types, and document destruction.
Again, this is important when it comes to discussing which we built in the later module
the destruction of records or the return of records that are shared with business associates in third parties
without having thes processes in place for how information is stored, managed and maintain, it's difficult to understand the controls should there be a data breach. And these things are important to understand
where the data was stored, how long it was supposed to be retained, whether in that it's used for minimum use or whether or not it needs to be destroyed.
In summary. Today we've reviewed data lifecycle management, the role of health information management professionals and records management Lifecycle. Thanks for joining me and I'll see you in the next video