Archiving and Retention Part 2: Modern Retention

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Time
6 hours 59 minutes
Difficulty
Intermediate
CEU/CPE
7
Video Transcription
00:00
Welcome back, Sudbury ins to the M s 3 65 Security Administration course.
00:05
I'm your starter. Gen. Daniels were all module five in mystery 65. Compliance
00:11
lesson one or kind of in a more attention,
00:14
Modern retention,
00:17
this lesson. We're gonna go over retention and content in place.
00:21
Principal was of retention
00:23
and how new retention policies can replace older features.
00:28
If a user deletes content that is included in a retention policy,
00:33
the content is retained as a copy in a special secure location
00:37
that's not visible
00:39
to non advance
00:41
SharePoint. And one drop size is called the Preservation Hold of Ivory
00:46
E Mail. In public Voters,
00:49
you shouldn't be using public folders anymore.
00:52
Please don't
00:53
if your organization is creating new public folders
00:56
that goes against the purpose of M s 3 65.
01:00
However,
01:02
those items are kept in the exchange Recoverable Items folder.
01:06
The teams
01:07
exchange Recoverable Items folder
01:08
in a unified group.
01:11
This a conversation the Exchange Recoverable items folder if a site content
01:15
preservation hold lottery.
01:18
So these scenario that content in place allows.
01:23
This is just being very brutally honest.
01:25
If you have an employee that tries to do the whole
01:29
Hey, let's shred a bunch of documents before the feds key here.
01:33
The retention policy set up correctly
01:36
the usual thing that they got rid of him. However,
01:40
when you run the report and do the discovery,
01:42
you're not only
01:44
have access to the document
01:46
with the content
01:47
but their indie content in place items. So you know
01:51
this user.
01:53
Try to either
01:55
intentionally or unintentionally
01:57
delete
01:59
that document or that message.
02:02
Use with that. Whatever you will.
02:07
Principles of retention
02:09
content can have multiple policies applied.
02:13
He's policy has a different action,
02:15
honey, Big bang
02:16
feigns do we have here?
02:19
Amazing Show
02:21
gets a little predictable at times. However,
02:24
if you look at rock, paper, scissors, lizard, zbakh,
02:28
there's certain rules
02:29
right there and can assure wondering is the diagram
02:32
of what beats want in rock paper scissors was a spark.
02:39
This is much more complicated than principles of attention.
02:45
Thank God.
02:46
To understand how different retention policies are applied the content
02:52
you have to keep the principles of attention in mind.
02:54
Retention wins over dilation.
02:58
Suppose you have one or intention Policy has configured to delete exchange email after three years, but you have another one that retains it for five years and then devices.
03:07
Which one wins? How long does the email last?
03:10
Any content that reaches three years old will be deleted, hitting from user view
03:15
but still retained in the Recoverable Items folder until it reaches five years old.
03:21
Dennis permanently deleted
03:23
the longest retention policy wins.
03:28
Contents, subject to multiple policies
03:30
will be retained until the end off the longest period.
03:35
Explicit inclusion wins over Implicit Conclusion
03:39
What that means
03:42
for attention label with retention settings that is manually assigned user to an item like exchange email or one job document.
03:50
That retention label takes precedence
03:52
over both a policy assigned at the site
03:54
with the mailbox level.
03:58
Auto applied retention labels are considered implicit,
04:01
not explicit.
04:03
I'll say that again.
04:05
Auto applied retention labels are considered implicit, not explicit.
04:12
When a user manually applies a label to an item or folder that is explicit,
04:19
the shortest delish in period wins.
04:23
If content is subject to multiple policies that delete content
04:27
without a retention period,
04:30
he worked without a retention period.
04:32
The content will be delayed at the end of the shortest retention period.
04:36
So here we have at the top of bottom pretensions great and elation.
04:41
Longest retention period wins
04:44
explicit inclusion
04:46
wins over implicit conclusion
04:47
and the shortest delusion period wins.
04:51
Let's look at a mailbox that has a five year retention policy automatically apply.
04:58
We have two messages. Message. One message to
05:01
the user applies a six month retention tag to message to
05:05
That's explosive.
05:09
The automatic policy being applied for the five year
05:12
no marks. Retention is
05:14
implicit.
05:15
It's a message. One, because it wasn't explicitly tagged by the user,
05:19
has a five euro retention policy. Avoid
05:23
message to
05:25
because explicit beats out implicit message to be retained for six months.
05:30
Quiz.
05:32
Kermit wants to know
05:34
according to the principles of retention and implicit inclusion overrides an explicit inclusion.
05:42
We just talked about this. What do you think?
05:46
The answer is false.
05:47
Remember,
05:49
explicit of arrives. Implicit,
05:54
explicit. Think of the comes in the after bit before the I explicit first, then implicit
06:01
some of the new rescission policies because they are more universal and they cover a greater death
06:10
of actions than the old ones.
06:14
Actually make old technology useless.
06:17
Part of the part of technology in general, out with the old in with the new
06:21
in mystery C C five retention policies can apply across your entire organization.
06:27
Other data retention in question features work alongside
06:30
with those policies and labels.
06:32
It's recommended to use retention policies and labels to duly content within an S 3 65.
06:39
Some of the older features
06:41
e discovery hold
06:44
and place in litigation Hold
06:46
in more in We just don't know messaging records management.
06:49
Those are all exchanging on features
06:51
that being new retention labels and policies
06:56
and replace
06:57
within SharePoint. One. Drop you discovery. Hold
07:00
document delusion policies
07:01
in place. Records management.
07:03
You can actually accomplish everything
07:06
those three technologies did with
07:09
the new retention policies Tags label was and so on and so forth.
07:15
Here's an example of a unified retention policy
07:17
and E. M s 3 65 Compliance Center.
07:21
This is very similar to unify labeling, except it explicitly deals with retention policies
07:29
to recap
07:30
today's lesson. If a user deletes content that's included in retention, policy
07:34
content is retained as a copy in a special secured location, their non visible to not admits
07:43
invest. 3 65 Retention policies can apply across the entire organization.
07:47
Content can have multiple policies applied.
07:50
Each policy can have a different action.
07:53
That's where we look at the order of attention.
07:57
Thank you for joining me on this lesson. I did. You see, For the next one, take care.
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