Archiving and Retention Part 2: Modern Retention

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Welcome back, Sudbury ins to the M s 3 65 Security Administration course.

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I'm your starter. Gen. Daniels were all module five in mystery 65. Compliance

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lesson one or kind of in a more attention,

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Modern retention,

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this lesson. We're gonna go over retention and content in place.

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Principal was of retention

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and how new retention policies can replace older features.

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If a user deletes content that is included in a retention policy,

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the content is retained as a copy in a special secure location

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that's not visible

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to non advance

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SharePoint. And one drop size is called the Preservation Hold of Ivory

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E Mail. In public Voters,

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you shouldn't be using public folders anymore.

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Please don't

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if your organization is creating new public folders

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that goes against the purpose of M s 3 65.

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However,

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those items are kept in the exchange Recoverable Items folder.

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The teams

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exchange Recoverable Items folder

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in a unified group.

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This a conversation the Exchange Recoverable items folder if a site content

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preservation hold lottery.

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So these scenario that content in place allows.

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This is just being very brutally honest.

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If you have an employee that tries to do the whole

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Hey, let's shred a bunch of documents before the feds key here.

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The retention policy set up correctly

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the usual thing that they got rid of him. However,

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when you run the report and do the discovery,

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you're not only

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have access to the document

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with the content

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but their indie content in place items. So you know

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this user.

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Try to either

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intentionally or unintentionally

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delete

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that document or that message.

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Use with that. Whatever you will.

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Principles of retention

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content can have multiple policies applied.

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He's policy has a different action,

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honey, Big bang

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feigns do we have here?

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Amazing Show

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gets a little predictable at times. However,

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if you look at rock, paper, scissors, lizard, zbakh,

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there's certain rules

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right there and can assure wondering is the diagram

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of what beats want in rock paper scissors was a spark.

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This is much more complicated than principles of attention.

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Thank God.

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To understand how different retention policies are applied the content

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you have to keep the principles of attention in mind.

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Retention wins over dilation.

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Suppose you have one or intention Policy has configured to delete exchange email after three years, but you have another one that retains it for five years and then devices.

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Which one wins? How long does the email last?

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Any content that reaches three years old will be deleted, hitting from user view

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but still retained in the Recoverable Items folder until it reaches five years old.

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Dennis permanently deleted

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the longest retention policy wins.

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Contents, subject to multiple policies

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will be retained until the end off the longest period.

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Explicit inclusion wins over Implicit Conclusion

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What that means

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for attention label with retention settings that is manually assigned user to an item like exchange email or one job document.

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That retention label takes precedence

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over both a policy assigned at the site

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with the mailbox level.

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Auto applied retention labels are considered implicit,

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not explicit.

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I'll say that again.

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Auto applied retention labels are considered implicit, not explicit.

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When a user manually applies a label to an item or folder that is explicit,

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the shortest delish in period wins.

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If content is subject to multiple policies that delete content

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without a retention period,

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he worked without a retention period.

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The content will be delayed at the end of the shortest retention period.

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So here we have at the top of bottom pretensions great and elation.

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Longest retention period wins

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explicit inclusion

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wins over implicit conclusion

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and the shortest delusion period wins.

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Let's look at a mailbox that has a five year retention policy automatically apply.

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We have two messages. Message. One message to

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the user applies a six month retention tag to message to

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That's explosive.

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The automatic policy being applied for the five year

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no marks. Retention is

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implicit.

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It's a message. One, because it wasn't explicitly tagged by the user,

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has a five euro retention policy. Avoid

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message to

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because explicit beats out implicit message to be retained for six months.

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Quiz.

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Kermit wants to know

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according to the principles of retention and implicit inclusion overrides an explicit inclusion.

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We just talked about this. What do you think?

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The answer is false.

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Remember,

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explicit of arrives. Implicit,

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explicit. Think of the comes in the after bit before the I explicit first, then implicit

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some of the new rescission policies because they are more universal and they cover a greater death

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of actions than the old ones.

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Actually make old technology useless.

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Part of the part of technology in general, out with the old in with the new

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in mystery C C five retention policies can apply across your entire organization.

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Other data retention in question features work alongside

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with those policies and labels.

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It's recommended to use retention policies and labels to duly content within an S 3 65.

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Some of the older features

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e discovery hold

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and place in litigation Hold

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in more in We just don't know messaging records management.

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Those are all exchanging on features

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that being new retention labels and policies

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and replace

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within SharePoint. One. Drop you discovery. Hold

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document delusion policies

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in place. Records management.

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You can actually accomplish everything

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those three technologies did with

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the new retention policies Tags label was and so on and so forth.

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Here's an example of a unified retention policy

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and E. M s 3 65 Compliance Center.

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This is very similar to unify labeling, except it explicitly deals with retention policies

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to recap

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today's lesson. If a user deletes content that's included in retention, policy

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content is retained as a copy in a special secured location, their non visible to not admits

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invest. 3 65 Retention policies can apply across the entire organization.

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Content can have multiple policies applied.

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Each policy can have a different action.

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That's where we look at the order of attention.