Understanding Your Data Privacy Responsibilities Part 1

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Time
2 hours 19 minutes
Difficulty
Beginner
CEU/CPE
3
Video Transcription
00:01
welcome to student data privacy fundamentals, Understanding your data privacy responsibilities.
00:09
In this video, you will learn what data governance means and what areas it includes. The difference between a data governance policy and procedures on why it is important to have a data governance policy and procedures.
00:23
In today's world, we do everything online from budgeting and banking, toe earning the money that goes into our bank account
00:30
and even learning, communicating and connecting with others.
00:35
Students today are no different. This study by Common Sense Media in 2019 compared screen use in teens aged 13 to 18 and Tweens age 8 to 12.
00:45
As you can see, overall screen time for entertainment purposes has increased for both groups since 2015.
00:53
In 2019 teens were spending over seven hours every day online, entertaining themselves that didn't even take into account school work.
01:03
Now consider school closures in the spring of 2020 due to Cove in 19 which forced students to primarily online learning. And imagine how much screen time your average team gets now,
01:15
as schools have to embrace new technologies and use them to improve educational services and instruction more time online means more risks and more work to be done to make learning online a safe and secure environment for students.
01:30
As educators embrace best practices for teaching the 21st century, we must also embrace best practices to protect student data online.
01:40
We share a responsibility as educators for student privacy when using online educational resource is because no matter where student records reside, they should always be protected
01:52
before using educational Absar services. It is important to learn about the variety of federal, state and local laws that impose requirements and restrictions on how student data could be used and the conditions under which it can be shared with online service providers.
02:07
That's what data governance is all about. Governing or controlling, regulating, securing and protecting our data, namely personal data that could be harmful if released to an unauthorized entity.
02:20
According to Cosan, the consortium for school networking, there are three areas District's must address
02:27
compliance, compliance with federal and state laws, local board policies or contracts
02:34
harm harm to the student or the school, for example, through a breach of sensitive data
02:40
and perception by the school's stakeholders like parents, students, teachers and school board or even legislative representatives,
02:49
in order to move from compliance to trust schools, should continue to raise the bar on existing compliance practices with concrete policies and practices to provide appropriate protections for student data.
03:00
They must also communicate these practices to parents in order to ease their concerns about student data privacy and earn the trust of community stakeholders.
03:12
It's no easy task. The policies and practices needed to comply with existing federal and state privacy regulations are complex, and the climate is shifting, with new state privacy laws being introduced at record pace. In addition, compliance with regulation is generally considered to be the floor, not the ceiling.
03:30
To truly protect the privacy and security of student data,
03:34
educational organizations need to understand what the laws require, how to implement those laws effectively across multiple technologies, and how to align with community expectations regarding data, privacy and security in order to best leverage the power of information and technology to support student success.
03:53
So quiz why is it so important in today's educational environment to implement data governance policies and procedures?
04:01
A use of technology and education has greatly increased
04:05
be technology, and our online world is constantly changing
04:10
see we have a responsibility to protect online data
04:14
de data governance is not usually fully understood by students, staff or stakeholders
04:18
or e all of the above.
04:21
If you answered all of the above, you are correct. These are all reasons why it's important to create and uphold to get data governance policy in your organization.
04:32
What does a data governance policy look like?
04:36
Who needs to be involved?
04:39
And what are the fundamental practices that schools should have in place to effectively manage data privacy and security responsibilities in a way that protects students, insurers compliance and engenders trust in the community?
04:56
According to the U. S. Department of Education's Privacy Technical Assistance Center, or PITAK, an effective student privacy program improves the efficiency of district decision making and operations regarding data collection, disclosure and use of student data.
05:11
In addition, a student privacy program helps District's meet legal and ethical requirements for protecting personally identifiable information and student education records.
05:20
It protects students from harm like identity theft, discrimination or predatory activity, and protects the district from harm like loss of public confidence, administrative burden of investigating a breach or financial loss.
05:33
It also improves communication and transparency with parents and students about data practices and reassures parents and students about the security of their personal information.
05:45
Whether you're just getting started with your approach to protecting the privacy of students or looking to improve your practices, Ah, fundamental part of the process should be establishing your own frameworks of behavior around management of student data.
05:58
Even if something is legally allowed, that does not mean that it will be right for your school system. After all, data governance policies are not required by law that having one is what's best for your organization.
06:12
In today's video, we define data governance as controlling, regulating, securing and protecting our data, namely personal data that could be harmful of release to an unauthorized entity. And we discussed why it's important to have a data governance policy and procedures due to increases in technology usage, constantly changing technology
06:30
and our professional and ethical obligations to protect online data.
06:34
In the next video, we will continue to discuss the importance of student data privacy with a case study. See you soon
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