FERPA and Student Online Data

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Time
2 hours 19 minutes
Difficulty
Beginner
CEU/CPE
3
Video Transcription
00:00
welcome back to student data privacy fundamentals. In this lesson, we will discuss FERPA and student online data.
00:09
We will talk about what FERPA stands for and what it regulates, what p I I stands for and what qualifies as P II. The difference between directory information and P II, and in what situations data could be disclosed without parental consent.
00:26
FERPA or the Family Educational Rights and Privacy Act was originally enacted by lawmakers in 1974.
00:33
Phurba is a federal law which protects the privacy of student education records. Any school district that receives federal education funding is required by law to comply with FERPA.
00:44
Simply put for by restricts how P II or personally identifiable information from education records may be released without parental consent.
00:54
Directory information like a student's name, photo date of birth and attendance can be disclosed without parental consent if they have previously notified parents of the directory information policy.
01:06
This is often done in school yearbooks and athletic programs.
01:10
Other student P I referred to as education records like discipline records, grades and health information, cannot be released at will by school organizations and has to be strongly protected by those entities.
01:25
Quiz Time. What does P I I stand for?
01:30
If you said personally identifiable information, you're correct.
01:38
Generally, schools must have written permission from a parent or student over the age of 18. In order to release any information from a students education record, However, FERPA allows schools to disclose those records without consent to the following parties or under the following conditions.
01:57
School officials with legitimate educational interest. For example, a regular education teacher being given information about a student Special education needs to better help that student be successful.
02:10
Other schools to which a student is transferring.
02:14
For example, the former school will need to supply a student's grades to a new school in order for the new school to enter transfer grades and create a transcript for that student.
02:25
Specified officials for audit or evaluation. Purpose is one example of this would be a financial auditor needing information about student free or reduced lunch status in order to successfully audit the finances of the school lunch program.
02:40
Appropriate parties in connection with financial aid to a student
02:45
free or reduced lunch status might again be used to apply a sliding scale of technology device user fees for students attending a school with a 1 to 1 device program, for example,
02:57
organisations conducting certain studies four or on behalf of the school.
03:02
This may occur if the school district participates in a demographic study where they may release student demographic data like grade gender free or reduced lunch status. Special education status. English as a second language status, etcetera toe 1/3 party for analysis of district demographics
03:22
accrediting organizations. One accrediting organization, for example, would be a state education department that requires test scores to be reported in order to calculate funding for every district in the state
03:35
to comply with a judicial order or lawfully issued subpoena.
03:38
In the case of a lawsuit regarding harassment of a student, legal parties may need to access student data, including student discipline records, emails, etcetera,
03:50
appropriate officials in cases of health and safety emergencies.
03:53
In the case of a life threatening emergency,
03:55
schools are allowed to release student medical information or other P I I that is necessary for medical care,
04:03
state and local authorities within a juvenile justice system pursuant to specific state law.
04:10
One example of this would be a school releasing student discipline records relating to a crime that occurred on or off of school property.
04:19
How about another review question for by describes directory information as information that is not considered to be harmful or an invasion of privacy? If disclosed,
04:30
what type of information from the list is considered? Directory information and allowed by FERPA to be released to third parties without parental consent,
04:44
A student's name, date and even place of birth address, phone number, attendance dates and even photographs are directory information under FERPA.
04:54
Other education records, like a student's grades, Social Security or Student I. D. Number and health records, are protected under FERPA and cannot be openly shared without parental consent or legal action.
05:09
In today's video, we discussed that for bus stands for family education, Knoll Rights and Privacy Act
05:15
that FERPA regulates, what types of data educational entities can release with and without parental consent.
05:21
That P I. I stands for personally identifiable information and includes full name student grades, Social Security number or I D. Number, etcetera.
05:30
That directory information like date of birth address and attendance records can be shared without prior permission from parents
05:39
and the specific examples of when a school can release student P II without parental consent.
05:45
In the next lesson, we will dive into the federal regulation of Copa and its implications for student data privacy.
05:51
See you soon.
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