12.7 Enterprise Project Execution and Governance Part 7
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6 hours 23 minutes
a little. Welcome back to the final part of Lesson 12 on Enterprise Project Execution and governments.
I want to thank you in advance for sticking with me. I know this is a very long topic, but then again,
the execution phase of the project is pretty much the most important phase because that's parole. The
stuff gets done.
So let's go ahead and wrap this up. So we've got some Super Taipei, awesome PSC members.
We've identified their collective roles as well as their individual rules. Um, the they're motivated, they're exciting, and they're gonna move on to everybody's favorite thing in the whole wide world
he said, ever so sarcastically.
part of the duty that the PSC
is to have meetings and discussed meetings
or discuss the things that the issues going on
and make decisions during those meetings. And typically it's a vote. Majority wins. You're that whole thing.
it is a critical
part of being a PSC. Members being engaged and actually executed news have to meeting so that you can give the Project manager guidance. And if you're the project manager
watching this video,
these were the things that you mean from your P S. C
in order to get the appropriate guidance to make effective decisions about the project.
PSC meetings. They're kind of their own animal there
legislative in the sense that
you've got multiple people in the group and you have to have, whether it's Robert's rules or anything else,
have some kind of process by which you go about making decisions and giving that guidance to the project manager
that they need.
if the project sponsor
is a part of the PSC,
then they're usually the director or the
of the meeting there, the leader, they're the ones that set the agenda and go through the process.
If not, they might appoint a business leader
is their primary point of contact
within the PSC. So one of the two of them,
they usually chair the meeting. So again they set the agenda. They set the process. They determine
feedback and all that kind of stuff, but they determine
how decisions are made, whether it's majority vote or unanimous vote or
any variation thereof, 2/3 et cetera, et cetera. So that they have, they said the process,
um, of those meetings And that's really important because each project
it's gonna have a different
set of processes. Each PSC is gonna have a different set of processes. They're gonna be very, you know,
similar to each other, but still different enough that it's important to set those ahead of time
before the project actually gets rolling.
That's part of the prerequisites for them, for the PSC means if you will,
then they're going to confirm the minutes of the previous meetings, especially when you're talking about public,
uh, companies and or government a disease.
The meeting minutes are almost always public records, so therefore they can be requisitioned all that kind of stuff. You're gonna confirm the minutes from the previous meeting,
approve them so on, um and then you're gonna go through the pending action items or decision items from the previous meeting. Sometimes
a decision will come up in the meeting and there won't be enough information available to the group
to make a decision. So they're gonna have to
table it, allow everyone to do some research and then come back and meet number two and actually review the status and determine whether or not you can make a decision on that
item at this meeting, this current meeting, then they're going to get some form of stash report from the project manager.
This moving from previous business to new business. You think about it that way
because Dan's report
sometimes required by regulation,
sometimes required by best. Well, all the times require a bit by best practices. But
from a legal standpoint, if you're again a publicly traded company
or a government agency that might be part of the statute that you have to follow during the stash report, get brought update to date on the project.
Then you discuss any new risks, issues or roadblocks that have occurred,
thinking in terms of
your project blinders on.
Part of your role as a member of the PSC is to be a part of the roadblock elimination business. So the PM
is going to bring issues to the PSC that they cannot resolve by virtue of political cloud Jake, man, whatever and
is that the PSC were a member of the PSC. It's gonna be in a position to eliminate those roadblocks, so that's a very core element of being a member of the PSC So
if I were they the chief up cybersecurity for a particular organization.
P M. Comes into the meeting and says, Hey, we've got a new issue where
so and so said that we can't use single sign on because we're storing data in the cloud
That's definitely in my lane. And I'm gonna say,
I got that. There's a roadblock there. I'm gonna work with the vendor or whoever to eliminate every block.
So the new stuff, if it can be resolved, or at least, uh, ownership of signed
during the current meeting, then that's a best practice for the PSC.
Uh, once all those things have been discussed,
project documentations dash reports
updated budget Spend plan. These kind of things are required either by
organizational governance or statutory authority. You're
a government agency, you're someone.
So those documents will then be presented, and each member of the PSC will be able to review them
and either approve or reject them or ask for modification. So on, once all those
structure agenda items were done, then there'll be some kind of open discussion where people can bring up
comments, concerns issues that they have questions they have for the project manager more of a free form, collaborative
Once that's completed,
usually this this business leader of the project sponsor will confirm a date and locate a time and location for the next meeting's Everybody's on the same page
and then go ahead and just dismiss the PSC. So if you've ever been a part of a board, whether it's ah nonprofit board or a board of directors for organization,
especially if you follow that Robert's rules,
then you sort of have a vibe for how this works. But there's a structure, enough of a structure
that you ensure that people just don't spend all day in a room talking to each other, that there's focus
things progress accordingly as a project manager
with, especially with the PSC that's not used to
normal enterprise project governance,
these air again, the kind of things that you might have to educate your P S C members
on what their role is, and I don't say that to belittle anybody. I'm just saying it as you know, from experience
sit with the PSC, give them that kind of training in that kind of knowledge,
then they're off to the races. These air experienced, smart
business people with a lot of knowledge and value to add to the project team.
They just sometimes don't know
what their role is. So they're gonna be Spectators until
somebody in a position of
authority you were and by authority also mean
referent power, which is expertise on the subject,
gives them that. Hey, this is your role. This is your job. This is what I need from you. And all of a sudden, bam,
they're Taipei Nous takes off on good to go.
if needed, this is the normal structure of a project steering committee meeting.
You may have to disseminate that ahead of time
early on in the project so that the business leaders, the sponsor or whoever is chairing the meeting
kind of understands the flow so that they can adjust accordingly. So within