The Working with Word Index Entries module provides you with the instructions and devices to develop your hands on skills in the following topics.

  • Understand Indexing in Word Documents

Lab time: It will take approximately 60 minutes to complete this lab.

Exercise 1 - Understand Indexing in Word Documents

When you create long documents or books, especially for printing, you might want to create an index. Word can automatically generate an index using index entries you create in the document text.

You will learn how to:

  • Mark index entries
  • Create indices
  • Modify indices

When you create a table of contents, Word can recognize what should be in it just by the text you've already formatted as headings. An index isn't as simple, as there's no pre-existing formatting that tells Word what's important enough to be included. This means you need to create index entries, markers in the document text to denote key terms or concepts.

Index Entry (XE) fields are part of the document's hidden formatting, which you can hide or display by clicking Show/Hide. At the minimum, the field contains a main entry, the general term that appears in the index itself. Optionally, you can add a subentry, a more specific term that appears beneath the main entry. You can also create a cross-reference, which points to another term in the index.

An index entry can be for a word, a phrase, or a symbol. You can even create index entries for longer topics spanning multiple pages by first defining them as bookmarks.

Commands for creating indices and index entries are on the References tab, in the Index group.

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