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2018 Exchange Online Backup Solution

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By: magstephen08

May 30, 2018

The popularity of third-party Exchange Online Backup solutions is sprouting around the ecosystem. Organizations old and new are working to fill the gaps observed within the Office 365 Exchange Online data protection policy.

Many Office 365 Exchange professionals, including Microsoft MVPs and Office 365 Experts, have written about how Exchange Online does not support great backup plans to protect mailboxes in case data is deleted at the user’s end. Third-party solutions like SysTools Office 365 Backup Restore Software tried to fill the gap by providing a great solution for Exchange Online Backup. This Exchange Online Email backup software helps to backup and export emails to PST file format. With this feature, the user can save files to their local systems, local networks, or external hard drives. They can also easily open and view files on MS Outlook or easily restore them back to the Office 365 Exchange Mailbox.

Exchange Online Backup and Archiving Policy

As we all know, Microsoft is only responsible for the data moved to the cloud. That includes looking after the infrastructure of data stored. It also includes making sure that your data is secure, multiple copies of your data are created, and the copies are saved in multiple Microsoft data centers. You are still responsible for pushing the buttons and turning the dials to protect your corporate data in the cloud with the tools Microsoft provides to you.

Start addressing challenges by asking a few questions – what data do you need to keep, for how long, and what do you delete? Answers may vary and may resemble the following:

  • All xyz data for 5 years
  • All abc information for 7 years
  • All documents maybe for 3 years

This is an example of how you can make choices according to your needs. The safest option can be to choose the longest retention period, which would be 7 years.

What is Next to Make Exchange Online Backup More Accurate?

Next, check to see if your Exchange Online configuration settings meet retention requirements. Many times, they won’t meet your Exchange On-Premises requirements. So if you can work out a satisfactory archiving and retention policy for On-Premises, then you can transplant those configurations to Exchange Online as well.

Finally, we come to the trust issues. If trust issues are based on not knowing whether Office 365 meets your technical and business requirements, then you can address that with a thorough evaluation of your set of acceptance criteria. On the other hand, if your trust issues are more of a “gut feel,” then I can’t help you there. Office 365 has a solid track record so far, but I know some people want to see that track record last a little longer first before they’re willing to consider it. Feel free to put any cloud adoption on hold until next year, if that’s what you need to do.

Need A Good Exchange Online Backup Plan?

SysTools Office 365 Backup & Restore is among the best Exchange Online backup solutions that costs you $19. This software exports Exchange Online mailboxes to PST/EML file formats, with exported files including contacts (email addresses), calendars, and documents attachments. It also offers the option of restoring Office 365 Mailboxes from backup.

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