This lesson covers the processes, inputs, outputs and tools of project management. Common inputs to know are Enterprise Environmental Factors such as culture, structure and governance to and Organizational Assets such as financial databases and historical information, Common tools are expert judgement and common outputs in monitoring and controlling are change requests. Change requests occur when a project has a baseline plan however the project did not meet the plan, so a change request is required. This lesson also briefly touches upon work performance data, work performance information and work performance reports. [toggle_content title="Transcript"] The next thing I want to cover, we're going to start integration. We are going to start talking about processes, inputs, outputs and tools. Two very common inputs are enterprise environmental factors and organizational process assets. You are going to see it in a whole bunch of processes. Another common tool, which you will see, is expert judgement. The common operative in monitoring and controlling is the change request. Change request is anytime you have a baseline plan and your actual project does not need the plan there as a variance. That variance will require a change request that will go to that change across board. Enterprise environmental factors: these are the things that make up Enterprise environmental factors. Could be the culture, the structure, or the governance of an organization. Could be a government or industry standard, could be the company infrastructure such as my buildings out of Alexandria or Virginia, our headquarters is in Tyson. So it is two totally different buildings. The infrastructure makes up part of how the company is run. Human resources who you have available within your company affects the enterprise environmental factors. Personnel administration and how people are governed work up the organization systems for example using accounting systems like Datatec or having the project manager tell you is actually what you are working on, how that work is authorized for the individual to go forward and work on those tasks. Economic conditions...when the economy is doing great, that affects your organization. Your organization might be more willing to take risks or willing to spend money. If the economic conditions are very tight, your company might be holding on to everything. Like trying to get a specific tool to work on a project might be difficult because the company then has to spend money, which they are not willing to do. Risktology is how much a company is willing to take a risk. Are they like... I think virgin Atlantic is probably a risk taker. Companies like the U.S government they might not want to take risks. So, yes that's your company and how much they are willing to take a risk. Political climate, what is it like in your organization. Can you cut out to the C.E.O, can you report things up. Or is it a very tight grip within the company. You can only talk to your supervisor and then send ideas that way. Communication channels, kind of a similar thing. How does your organization communicate? Does your CEO send emails out, willing to know how the company is doing, do you talk face to face to your project manager, is it over email? Those are the type of things to consider for communication channels. PMIS is your project management information systems, how does your company communicate for the project. Do they use share point, do they use Microsoft project, and do they send things out through email? It's basically how information is shared throughout the project. Another input is the organization process assets. These are standards, policies, procedures, and project documents. According to PMI, your company is going to be established. When you are taking the PMP exam, you are not a new company. Your company has its standards, policies, procedures and project documents in place. Basically, as your company matures, as projects go on, they should be obtaining project documents. If you have a library or file system of templates to use, any information that help your project out; financial databases are ways to track your budget. Does your company use things like quickens, or QuickBooks or Datatec. Anyway to gather those financial databases. This will help track the projects for accounting purposes. Historical information is assuming that your project has done similar work in the past. If my project is installing conference rooms, I would have historical information, costs information, and how much time it will take to install a projector, install a whiteboard, or a screen. All this information should be available to me through a database. Issue and effect management databases is knowing of non-issues or problems that could occur with this project. Project files from previous projects is kind of what I was mentioning is that there should be a project management plan for me to reference from a previous project to have information on my current project. This slide here I want to go over...throughout the processes, you are going to see work performance data, work performance information and work performance reports. These are common inputs and outputs, and to go over this, the raw data...work performance data is raw data from project work. The way I view this is my team members are reporting their time daily to a system which we have Datatec. It is time recording. The information from their time cards is the work performance data. The work performance information...the write up for that is analyze data and the analysis results presented as a representation on the state of the projects. You might have noticed it's generally for the monitoring and controlling processes. Work performance information is...with work performance data, I am talking about time cards right there. This is looking at their time cards, work performance information is me putting them into an excel spreadsheet where I can actually analyze and know what that information is. I can start gathering like what the cost data is if this individual works for this amount of time for this rate. I will be able to figure out cost information. The work performance reports are the tangible reports from the work performance information. This is what you are delivering to the client. It could be like a monthly financial report or weekly financial report. It's the information that you've gathered, you have assembled and you are giving it as a formal report to the client. Now we are going to get in to the processes. [/toggle_content]
Project Management Professional (PMP) - PMI
Our online PMP training course educates on how to initiate, plan and manage a project, as well as the process behind analyzing risk, monitoring and controlling project contracts and how to develop project schedules and budgets.