Onsite vs Offsite

Video Activity

Onsite Versus Offsite This lesson covers the difference between onsite and offsite, meaning is a service hosted on site or 'in cloud." When services are onsite: There is faster response time and more control Business continuity can be affected if there are problems with the building (e.g. a power failure) It can be pricey to keep staff on site to w...

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31 hours 29 minutes
Video Description

Onsite Versus Offsite This lesson covers the difference between onsite and offsite, meaning is a service hosted on site or 'in cloud." When services are onsite:

  • There is faster response time and more control
  • Business continuity can be affected if there are problems with the building (e.g. a power failure)
  • It can be pricey to keep staff on site to work on the web server

When services are off-site: - It can be more economical to manage a company web server

  • Allows for business continuity in case of something like a power failure
  • A great resource for backing up a lot of data
Video Transcription
So we're talking about virtual appliances and we're talking about virtual izing. Our data we need to talk about on site versus offsite now on site with versus Offsite may mean a couple of things, depending on our scenario. But let's let's take a look at what those different couple of things I mean
now our on site versus offsite. What we're talking about here is the difference between if our service is hosted in house versus in the cloud. So our service in our product or our servers or applications are hosted
by us. If we manage your own servers and manager own staff and managed old applications ourselves,
or if we outsource that to someone else, that's what we're talking about Here on site versus offsite
on site versus all sight may also refer to our data backups. Where we back them up to an off site location. We back them up to a physically different location.
Now this physically different location may still be managed by us, may still be managed by our staff and our employees and our servers and our hardware. So there's the two. There's two distinctions there. There's the onsite versus offsite that means we're giving up the control of this to someone else, and we're paying them to manage this for us.
And then there's the onsite versus offsite. That simply means
this particular application is at a different geographical location. But we're still managing it. So we need to understand those two differences were referring to it mainly what we're gonna be talking about here is our first, our first distinction of onsite versus off site where we are passing off
this service. We're passing off the control to a different company to a different sort of different provider,
which is going to do all the management is going to do all the magic for us, and they were just gonna pay them and work. And what we're going to see is pretty transparent.
in this situation on our on site is going to provide us with the pro of having a faster response and more control. So let's say that we are acts that we're providing an offsite or in the cloud website hosting service. So we started up our own small company. We have our own little business
and we want to provide people with a website that they can come, too, and they can find out some information about us.
If we have an on site Web server, then we have a faster response and more control, because if we want to make a change or we want something to be changed differently, we could just do that. Right now, we can walk over to our Web server, weaken long into our Web server, and we can make that change. If that Web server goes off or goes down,
then we can walk over to it and we can re plug in the network cable or we compress the power button
If this is an offsite service, if we noticed something that we want to change, or if we notice something that needs to be fixed and we don't necessarily have the control over it, maybe we don't have the log ins to change certain credentials or we don't have certain. We don't have certain permissions to change certain aspects of the site.
Then we may need to send an email to somebody, or we may. We may need to call up somebody,
and even if that's a very quick response, they have a 24 7 call center that we call up and they make the changes right there. We've still got a call and we've gotta wait, and we've gotta let the changes supply. Whereas if it's in on site situation, we can just go and make those changes ourselves.
That brings us to our next. Our next observation of on site is our business continuity implications. Now, when we're talking about business continuity, we're talking about what happens. How do we make sure that
no matter what our business keeps working like it should we keep providing the service is to our customers like we should.
We need to make sure that even if one of our offices has some flooding, or maybe there's severe weather that keeps anybody from coming coming in or maybe we have a power outage, we still want business continuity. We still want people to be able to get to our website and browse our products. So if we have, all of our service is on site
the building goes up in flames or we have flooding or there's a major weather event that takes out all the power for several hours, and then all of our bad battery backups run out because they only work for three or four hours, then our service is no longer provided contrast this toe off site.
If our business were to shut down for the day because of weather, then that off site service would still be able to provide the service. People would still be able to get to our website because it's not. Look, it's not hosted on our site. It's somewhere else if we're
allow. If we're giving our off site control to a very large organization,
they may actually have multiple sites with fail over clustering and different hot sites. So even if one of their sites is hit by a meteor and our burns down, then they have a separate site where all of their data is backed up to. And once it detects that that other side is down,
it's gonna kick in and provide us with increased business continuity.
We're going to still have customers are so gonna be able to get the Web, that website and customers are still going to be able to browse our products or access their data.
So our on site we also have our staff and training If we're hosting our own Web server on site, then we're gonna have tohave someone that we hire or that we pay to come in occasionally. Who manages that now? We mentioned earlier that our on site provides us with faster response and more control.
If we want someone to be able to at,
you know at the drop of the drop of a hat, change something on our Web server, we need to have that person full time in house
so that that requires additional payment, that equality requires the additional staff and increased training. And the more someone knows, then more than likely that the higher the price tag comes with that person.
Whereas if we are having this service in the cloud, if we have our Web server off site, then they may then that offsite service may have 50 full time employees that made that manage 300 websites because they don't they aren't constantly having to work on one single website.
They can won't work on those different websites at different times,
whereas our one on site person may only work on the website
two hours out of an eight hour day.
Even if the offsite person is less skilled and works on our Web site three hours out of the eight hour day. They still have five additional hours where they work on other websites. So we we need for our insight. We need additional staff and additional training. And if we're just a small shot with a Web site that doesn't need to be changed except once or twice a week,
then we don't want to be paying someone full time in order to manage that website.
And we may not wanna have toe wait for someone to come in or have to log in remotely or have to call a single person on the phone in order to manage our website. So we take our Web service and we put it off site, give it to someone else who has a 24 7 call center has 24 7 support. We could just call up
their company, and they have one of their employees whose trained
make the changes for us.
And next we have our off site now are off site is maybe very excellent for data backups, especially if we have a lot of data. If we have data that We want to make sure it stays secure and is good even if our site floods or goes up in flames
than that off site location
is where we would want to put some data backup. Now,
if we in this is gonna be our respect, we're also gonna be talking about if we have multiple different locations. If we manage and we have control over multiple different locations with different servers, then we may just take our own backups and then tell them to back up to this off site location
and we don't have to pass off control of our data to someone else.
We just keep our own in house control. But we saved that data on an off site location. So that's what are data backups come in are data backups can be both our own offsite control or someone else's offsite control
data backup Alcide Data backups may also come in the form of your own your own home computers. If you have a home computer or a laptop that you want to back up the data, will you come back up that data to an external hard drive and then you have that on a separate physical location than your computer. But if both your computer and your external hard drive
are kept in your same computer bag in your car and someone steals that computer bag,
then they now have your computer and they also have your backups.
But if you have a service that provides you with off site backups, if you have some sort of online service that you plug in your computer and they automatically back up all of your data, then that's gonna be an offsite service that's going to do that for you and then they'll manage your data. They'll keep it secure. And even if your laptop bag it's stolen
and they take your laptop in your hard drive,
then your data can still be recovered because it was saved to an off site location.
That's a lot easier than finding a family member who lives in a different state that you can set up A. You can set up some sort of VP in connection to them, and you can back up all your data to them and they back up all your data to you, and that would be a very ingenious set up But it would be easier for someone who doesn't know how to do all that set up.
It would be easier to manage and just
a little bit easier on. You know, all the set up and all the maintenance toe have a single service that you just that manages huge data centers. Were you back up all your data, too?
And then with offsite, you also have the connection delight. Now, the down one of the downsides with our offsite connection is like we said with our data backups, if you download your data to a single hard drive or you back up your servers Thio Network attached storage device than
that connection is going to be really quick.
That data backups gonna be pretty quick because you're connected to it. Locally, you're connected right there. But if you're backing up your data thio provider out on the Internet, where you're plugging in your network cables go into your switch going to your router, going through Internet service provider going all the way to that service that service provider, that data backup service provider,
you may have to plug in your laptop and let it back up Data for
four hours when it does a full backup or even longer the first time it does a full backup, they may say, Plug in your computer, plug it into the Internet, and,
depending on your network speed, it can take anywhere from for the pinning on your network speed in the amount of data you have to back up and maybe take anywhere from four hours to two days.
So you then those off site backups, that connection delay may get really strenuous Every time you try to do a computer backup, it takes three hours for it to back up all your data because you make so many changes. So that's another consideration to take into effect, even with a Web application that you host somewhere else.
If you host your website, then you have that connection delay.
You are if you're trying to log in to that Web server so that you can make changes, say you have your Web server hosted somewhere else, but you do all the maintenance locally, you do all the changes yourself. Then you're gonna have to log in. You're gonna have to wait for that connection delay as you make those changes on that remote Web server.
So there's that consideration taken to effect
with all sight. You also have to think about information control.
If you're backing up your data to an off site location, you're gonna have to trust them because they now have your data so they may provide password protection. They may provide encryption. Service is You may want to encrypt your data locally and then back up your encrypted data to that service.
But if it's something like a website that this additional company can manage,
they now have your now entrusting them with the security and the management of your brand recognition.
Um, if your if your company gets pretty big in your company, is your company website is being viewed by a lot of people. All it would take is a it. Well, depending on the company, depending on the service that's hosting it, hosting your website, all it may take
is a single and pulley there
at that company, saying, You know what? I'm just going to take all of these websites and I'm gonna put up trash on their home page, and I'm gonna put up viruses that download automatically when someone tries to connect in. Or maybe this website hosting service doesn't have very good security on their servers.
These website hosting service is are going to be targeted very heavily by malicious by people trying to maliciously, in fact, their servers. Because these malicious Attackers know that these Web hosting service is host multiple different websites. So if they can get into one of these servers, if they can figure out a way
to break into the servers,
then they have they could have a playground, and they have a very large distribution point for malware or viruses. So you have to be very careful, because once your customers say, Hey, every time I go to your website, my anti virus pops and says that you're trying to download a virus to me, then they may stop visiting your Web site,
and that hurts your company
so you have to you have to take that into consideration. But you also have to understand that if
these large companies may be better suited to manage your security, while you may be passing off your brain recognition to them their servers, they have staff that is trained to keep their server's secure. There are constantly on top of making sure that all the patches are applied and all the security is up to date.
Whereas you're one part time staff member who's in charge of your local Web server,
it may not be all may not be up to all that they may. They may not have the training. They may not have the skills necessary to make sure your Web servers locked down properly and that it has all the recent pat, the most current patches and is protected against all the most recent security threats. So you need to weigh both options knowing that
you're on site option. Maybe less secure than an offsite option
or that offsite option, you may not be willing to pass that data onto them.
Now I have over here in a little in our little box. A little analogy are FedEx are FedEx slash ups versus Michael Scott with the van.
Now, for those of you that may have what that may watch, the American version of the office There was a
There was an episode where Michael Scott started his own paper company
and he was delivering, and he was himself taking the paper putting it in a van and delivering it to all of his customers.
This may be your small shop with your own in house hosted Web server.
You're taking your own information. You're loading it into your own server and you're delivering it to all your customers.
Now, this was great. At first. It saved on costs. He didn't have to cut a check to different different drivers and different vans. He didn't have to pay a large shipping company. He didn't have to have FedEx or UPS deliver out all of his paper. He could do it all himself, save on some costs.
But then he started to get more clients. He was able to offer paper for less. So more people went with him over the larger companies.
But that means he now has more paper. He has to deliver.
he can't do this all himself. You can't. You may. You may have your small Web server that can on Lee manage 200 clients connected to it at the same time successfully.
But then is your company grows. You notice at peak hours, you're bumping right along at almost 350 people, and you start getting complaints that your Web page won't load or you're getting a message, say, stating that there's too many connections connected or that it's really slow trying to navigate through your Web page. Or
in this case with Michael Scott in his van,
you have to tell customers, Okay, I can only deliver to your site once a week because I have to go to all of these different companies all the time and deliver paper so it's affecting your business. Having limited resource is
what you do is you pass that instead of hiring your own drivers instead of hiring your own team in order to make manage a much larger Web server, you be paying a lot more money to do that yourself.
If Michael Scott were to try to go out and buy
45 large trucks and pay for five different drivers in order to deliver that paper, it would it wouldn't be very feasible you'd be paying you be paying the check. Are you be paying salary plus benefits to all of the different people managing your Sweb servers?
You'd be paying for the multiple Web servers that you have hosted.
If something goes down, then you're wasting time in on site. So you're paying a lot of money to manage your own Web servers, and you're paying a lot of money for these two for individual employees to receive training and work on your Web servers and keep them up and running.
you're putting out a lot of money just to host the website.
But what you may spend $100,000 setting up in doing larger companies that may host your website for you may be able to do this for pennies on the dollar.
They already have huge data centers where they can scale. Resource is for different websites, depending on the different traffic in different times per day. They already have the employees. They have 50 when they have 50 website technicians that work on 200 different websites that they host but only require
different amounts of attention a different time.
So you're paying them
39 95 a month. Tau host the website for what would cost you
multiple thousands of dollars a year not only to buy the equipment and maintain the equipment, but also pay someone to keep it up to date and manage it.
rather than going out and paying for the trucks and paying for the drivers, Michael Scott may just start paying toe. Have boxes of paper shipped from already existing large companies. And it would save them money. Because even though you're paying someone else to do what you technically could do,
it would cost you a lot more money and a lot more time to do that,
then just passing the cost on off to someone else who already has the large scale Reeses resource is to do that.
If you're a company that manufacturers, if your company that manufactures a product, you're not gonna hire Bob with a pickup truck to deliver that product all across the United States, you're going to con you're gonna take your product and you're gonna give it to FedEx or UPS to deliver it across the world. And it's not because you don't trust Bob with a pickup truck, but
it would take a lot more Resource is
for you. If a single order of a $12 tool for him to drive it all the way across the United States would cost a lot more than $12 whereas if you just pay a couple dollars shipping to have it processed across the United States than it saves you on costs, it's the same thing with on site versus offsite solutions.
So let's take a look at our very, very simple diagram we have here. Um, here we have a simple solution where we have our company
with our couple computers, and then we have our off site.
Our off site backups are offside. Data storage.
Now, this is we're just have this here toe implement our show, some of our pros and cons with our on site. If we had our on site data storage here,
then all it would take is our building to collapse or a fire or some sort of natural disaster. And we've lost all of our data.
Not only do you have all of our computers been lost, but our data backup has also been lost as well.
And then if we have an off site backup, if our single on site location is destroyed, then our off site backups are still good.
And then our Colin of our off site backups would be that we have our internet links here and here. All it would take is say, if this company went out of business or this company decided to start reading our data, then we would need to make sure that we encrypted our data before he passed it off to them.
We need to make sure that we took extra time to do our backups because it has to go
from our location to our Browder over the Internet and then over to them. So it takes along a lot longer for the data to back up.
So just a very simple drawing for data backups. So it's important to understand our difference in on site versus offsite when we're talking about are different applications, our data, our service is and how how we use them and also understanding the benefits of onsite versus offsite and how even
passing, even though we're passing off a service that we could do ourselves to someone else,
it can still save us time and still save us money over hosting it ourselves.
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