Time
1 hour 57 minutes
Difficulty
Intermediate
CEU/CPE
2

Video Description

This lesson focuses on understanding the ribbon user interfaces through four key areas:

  • History: started with the release of Sharepoint 2010 which is used to share office documents
  • Security: If you have access to specific items or tasks, it will be in full color. Non access items will be in grey.
  • Task Groups: these are based on user patterns throughout the history of Microsoft Access and Sharepoint.
  • Types of Ribbon User Interfaces:

    • Site
    • Sub sites
    • Lists and libraries

Video Transcription

00:04
Hi, I'm Shadow, the Laser subject Matter expert for Office 3 65 Web Content Management course and this module. I'm going to walk you through understanding the ribbon user interface from four key focus areas. We have the history of the ribbon user interface. We have security.
00:23
We have task groups,
00:24
finally, types of ribbon user interface.
00:28
The history of the ribbon user interface started with the release
00:32
of Microsoft Office 2007
00:35
with the release of SharePoint 2010 which is the Web based secure platform to share office documents.
00:44
The decision was made to include the ribbon user interface for SharePoint sites list and libraries to provide users who were familiar with the Office 2007 platform a familiar, incompatible way to share office documents within a secure a SharePoint environment.
01:03
Now, in terms of
01:04
security, there are a few considerations to keep in mind with the ribbon user interface.
01:11
If you do not have access to a specific task groups areas,
01:15
those areas will appear great in that particular user interface for all icons such as upload, single document or multiple documents which will walk through in the quick reference cards as well as the screen cast, they are in full color, which means you the user, have access to to use them.
01:36
If,
01:37
as a user you have read only permissions, for example, and you attempt to upload a document which requires contributor or elevated privileges, you will not have access to do so in that particular feature will appear D color for your particular user interface.
01:57
So it's important to understand that
01:59
in terms of SharePoint online in the ribbon user interface,
02:02
that which you have access to in terms of security will appear in full color. If it does not, that means you have to review your particular permission in terms of understanding the ribbon user interface. One of the key
02:19
one of the key components to understanding the ribbon user interface is security.
02:24
The one consideration you have to keep in mind as a user of SharePoint online within the office 3 65 platform is if you have access to specific items within the ribbon user interface, it will appear in full color.
02:42
If you do not have access to that particular task, it will appear, uh, basically in great, so full color
02:51
equals access.
02:53
Non access equals great
02:57
So
02:58
in terms of security, if you have read only access, for example, you're attempting to upload a single document to your SharePoint online document library. If you have read only access, the ability to upload a document will appear in Greg.
03:15
If you have contributor access, which means you have the ability
03:19
to add or update documents, for example, using this example, then that option will appear in full color. You have the ability to upload so in review.
03:30
If you have access, it is full color now going into task groups
03:36
with the release of Office 2007
03:39
Previous versions of office
03:42
consisted of AH, file based drop down menu structure, which basically made it harder to find key features. A task within the ribbon
03:53
so
03:54
with the Microsoft product team decided to do, was to create a new icon based interface known as Task Group. So the task groups are based on user patterns throughout the history of Microsoft office as well a share point which makes it easier to find and identify
04:14
key features and functionality. As we walked through the screen casts and quick reference cards, you notice the task groups and become more and more familiar as we advance to the course as task groups are available in the site,
04:29
the lists and the libraries, which gold into the types of ribbon user interface.
04:36
Any user interface that you encounter with in SharePoint online will feature a site ribbon, which will allow you to edit items within the site, which will allow you to edit text and content within the site structure itself. This also includes sub sites,
04:55
and you also have a ribbon for each and every list and library that you will encounter with in SharePoint online.
05:02
Every page that you encounter as a user of SharePoint online whether you have the lowest level of access, such as read only or elevated privileges, will present the user with the user interface
05:16
so that it provides consistency. Incompatibility between the office documents that you're looking to collaborate
05:24
and share securely within the SharePoint online site listing library structure

Up Next

Microsoft Office 365 Web Content Management / SharePoint

In this course you will learn how to leverage SharePoint to build business applications, create a communication repository with controlled access and employ web-based applications for convenient browser-based access.

Instructed By

Instructor Profile Image
Shadeed Eleazer
Instructor