Time
1 hour 57 minutes
Difficulty
Intermediate
CEU/CPE
2

Video Description

This lesson discusses the standard features of a Sharepoint online site. The purpose of the site navigation features are to increase ease of usability and increase findability for end users. This lesson focuses on the following features in Sharepoint:

  • The Quick Launch Bar
  • The Top Link Bar
  • Breadcrumbs

Video Transcription

00:04
shoddy the laser here in this module, we're going to walk through the site navigation features of a standard SharePoint online site. The purpose of the site navigation features are to increase ease of use ability and also increased find ability for your end users. As a Web content manager,
00:23
the first area that I'd like you to take a look at is the quick
00:27
launch bar. Now the quick launch bar is typically located on the left hand side of any SharePoint online site, regardless of template. Now, within this particular drawing or illustration, you see that we have documents list as well a spreadsheet.
00:45
Now explain how each
00:47
of these areas can be customized and or utilized.
00:53
So first of all, we have documents. Keep in mind that
00:57
underneath
00:58
this particular subject, this
01:00
Documents section is a hyperlink as well as the subject underneath. So you can link this particular section to a specific document library within your organization and underneath, you can create different hyperlinks to various documents, so if you want to link to
01:21
a specific document repositories,
01:23
you can use this section below. If you want to link to specific document, let's say an employment form or medical form that everyone needs to fill out within the organization. You can link that below here. Using that example now is important to note that from a best practice of standpoint
01:42
that the quick launch bar
01:44
ah commonly used hyperlinks that you want all the information workers within this particular site or division to utilize. So if you have specific requests or specific access needs, you may need to create a sub site or another approach. But for commonly used
02:04
list libraries, et cetera, you would use your quick launch bar. And as a Web content manager, you can go into sight settings and configure
02:14
the documents or lists. Using the example below. Spreadsheets is an example of a custom custom section within the quick launch bark. So in this example,
02:29
expressions would be a repositories or a document library of commonly use spreadsheets within the organization, so this could be leave request. This could be, um, medical leave, or whatever the case may be to create the custom section
02:47
here below.
02:50
So that is the quick launch bar, which is commonly used for
02:55
commonly used list libraries
02:58
that the entire work center will utilize moving forward to my right, we have the
03:07
top link bar now. The toppling bar would be in the first illustration. It will spin from left to right at the header of the site.
03:20
So you're toppling. Bar contains different tabs that are hyper linked to various pages and or sub sites within this particular SharePoint online site. Now, within the site Settings panel, You can also customize what
03:38
subjects you want or departments or organizational structure that you want to appear on your top link bar. So this increase is, uh, the ease of navigation and find ability of your commonly used sites and pages. And this is known as your global
03:58
navigation in terms of what
04:00
you want users to find right away. What areas or sites or pages you want your users toe. Identify immediately upon accessing the site. So, for let's say,
04:13
if HR, for example, had certain privacy acts of privacy policies that you don't want the entire organization to utilize, you will remove HR from the toppling bar and just have a direct U R L for your users within the HR department
04:31
to access or if HR required
04:35
unique permissions, then you would remove that from the toppling bar. But if it's a site or page that you want the entire organization that has access to this particular site structure, then yes, you would include that on your top link bar,
04:53
moving forward
04:55
to our final SharePoint online navigational element within the site navigation module. We have the bread crones. Now
05:04
breadcrumbs are typically
05:09
above
05:11
the top link bar,
05:14
which aren't illustrating here
05:16
and above your quick launch bar, which I am illustrating here.
05:21
So your bread crumbs
05:25
enables the user to find where they are within the context of the entire site. So if you're
05:33
in the HR site, which was listed in this example, and you go to a page or a library within the HR site called employment Forms, then your bread crumb structure will show home.
05:49
Each are in employment forms. The value of breadcrumbs is that they're hyperlink so that if you select H R,
05:59
it will bring you back to the HR site, and you always have
06:04
relation to where you currently are to where the home pages and the purpose of the breadcrumbs are. With the release of SharePoint online, there's numerous browsers, and there's numerous mobile devices that SharePoint Online supports. So
06:25
it's difficult in terms of providing directions or structure as a Web content manager, if your users using Internet Explorer versus Fire Fox versus a fart. So SharePoint Online has the breadcrumbs built in so that there's a common navigational element
06:42
to find out where you are in relation to your site
06:45
without relying on your traditional Web browsers or different protocols that each may have different locations for the back button, so on so forth. So the breadcrumbs eliminates the use of the back button on a traditional browser or mobile device.
07:02
So in review, you have your bread crumbs, which lets you know from
07:06
a higher article structure where you are in relation to home
07:12
top link bar.
07:15
It's set up so that you can easily access site and pages that all users who have access to the site need to access.
07:24
And you have the quick launch bar, which is a listing of your commonly used listing libraries that could be configured as a Web content manager. Once again, I'm shoddy Lazar, and this has been the site navigation module.
07:39
Stay tuned. The cyber, a form or information on SharePoint online and other related topic

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Microsoft Office 365 Web Content Management / SharePoint

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Instructed By

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Shadeed Eleazer
Instructor