Time
1 hour 57 minutes
Difficulty
Intermediate
CEU/CPE
2

Video Description

This lesson covers security and permissions in Sharepoint from two key points of view:

  • Users
  • Groups: owners, members and visitors are the three default groups.

In order to view any content of Sharepoint, a user needs access. Users need to be granted access to obtain permission to any content on Sharepoint. In the default groups, there are permissions that must be granted and must be granted permission to add, edit or delete content.

Video Transcription

00:04
Scheidt laser here and in this module, we're going to walk through the keys concept behind security and permissions from two key standpoints from users as well as groups. So what we have to my right is a standard SharePoint online site.
00:21
And within that site, it's important to understand that in order to view any and all content within the SharePoint online site, a user needs access. Now, in terms of your specific list and libraries,
00:39
users need access to each. In every aspect of that site,
00:44
users have the permission to access.
00:50
If we have a single document within a library within this site, you can set unique permissions
00:58
to this document. So
01:00
if a user does not have the access, they will receive an access the night so within this site,
01:08
if the user has been granted access to this site structure,
01:14
you as a content manager can set unique permission to a specific lift
01:19
within that particular site. And if the user does not have access to that lift, they will receive access tonight. This is why it's important in additional modules with requesting access to content that you understand as a content manager when you're uses and how your users
01:38
will request access to specific content
01:41
content. Now, users that have common requests, needs or common need to know information can be placed within groups. There are three specific default groups that SharePoint online ships with that you have access to. As a content manager,
02:01
you have owners,
02:04
which is full control to the entire site structure.
02:09
You have members,
02:12
which enables
02:14
content managers to assign privileges that allow them to add, update and delete
02:22
existing list and library structures that currently exists that have been created by owners
02:29
and finally,
02:30
visitors. Visitors have the ability to read content within the site so they can download information from document library, for example, or export a list item to Microsoft Excel. But they do not have the permissions to add, update or delete
02:50
existing content
02:52
that has been created by owner. So we reviewed three default SharePoint online groups. There are owners,
03:00
there are members and there are visitors now in terms of working with groups,
03:06
you have the three default groups which consists of permissions. Those permissions enabled the user to have specific rights to in levels of access to the site. So if a visitor has read on Lee. This means that they do not have the ability to add,
03:24
update or edit or delete, which are key permissions. Within
03:30
this members group
03:31
owners have the ability to manage the hierarchy to delete the entire site, so there's additional levels of responsibility as you move up the chain of responsibility. So as you move forward with creating your own custom groups, you have to look at the permissions levels that
03:52
exists within SharePoint online and begin to create
03:55
your own groups. So if you have
04:00
members
04:00
that have access to a library and as I mentioned members have, this is a library icon. And if you want them to have the ability to add an edit but not delete
04:16
documents within this particular library, then you would modify the permissions or possibly create a custom group that will allow these specific members to have the ability to manage content within this document library but not removed
04:36
content from this library. So that's one example of how you can use custom groups in conjunction with permission in order to take ownership of the capabilities that SharePoint online provides to better manage your environment based on
04:56
your specific needs is a content manager.
05:00
Don't review all items, whether a list item or library items have the ability to be managed using unique permission. By default, all permissions are inherited, so your users need access to view each and every item
05:17
within SharePoint online.
05:19
If they do not have access to that item than they were, request permissions to that particular item for that list of that library or that site, so that they can view the content
05:33
by default. There are three default
05:38
groups that are available within SharePoint on life, starting with owners, which is full control members, which gives the user the ability to contribute or add, edit and delete specific list in libraries and items within those lists and libraries that have been created by the owners
05:57
and visitors,
05:58
which has the ability to view only
06:00
groups are logical groupings of permissions levels. So if you have specific requirements that you need to modify permissions, then you can create your custom groups using modified permissions using this example.
06:19
If you have a member's group
06:21
or a group of information workers who have the need to add content to edit content, but you do not want them to delete content, Then you can create a custom group with unique permissions that will enable them to achieve that goal.
06:41
Shoddy laser.
06:43
Please stand by to cyber wearing and take a look at more information relating to security and permissions in terms of ah, quick reference cars and also assessment tests that you can take to further your understanding on this module topic.

Up Next

Microsoft Office 365 Web Content Management / SharePoint

In this course you will learn how to leverage SharePoint to build business applications, create a communication repository with controlled access and employ web-based applications for convenient browser-based access.

Instructed By

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Shadeed Eleazer
Instructor