Scheidt laser here and in this module, we're going to walk through the keys concept behind security and permissions from two key standpoints from users as well as groups. So what we have to my right is a standard SharePoint online site.
And within that site, it's important to understand that in order to view any and all content within the SharePoint online site, a user needs access. Now, in terms of your specific list and libraries,
users need access to each. In every aspect of that site,
users have the permission to access.
If we have a single document within a library within this site, you can set unique permissions
to this document. So
if a user does not have the access, they will receive an access the night so within this site,
if the user has been granted access to this site structure,
you as a content manager can set unique permission to a specific lift
within that particular site. And if the user does not have access to that lift, they will receive access tonight. This is why it's important in additional modules with requesting access to content that you understand as a content manager when you're uses and how your users
will request access to specific content
content. Now, users that have common requests, needs or common need to know information can be placed within groups. There are three specific default groups that SharePoint online ships with that you have access to. As a content manager,
which is full control to the entire site structure.
content managers to assign privileges that allow them to add, update and delete
existing list and library structures that currently exists that have been created by owners
visitors. Visitors have the ability to read content within the site so they can download information from document library, for example, or export a list item to Microsoft Excel. But they do not have the permissions to add, update or delete
that has been created by owner. So we reviewed three default SharePoint online groups. There are owners,
there are members and there are visitors now in terms of working with groups,
you have the three default groups which consists of permissions. Those permissions enabled the user to have specific rights to in levels of access to the site. So if a visitor has read on Lee. This means that they do not have the ability to add,
update or edit or delete, which are key permissions. Within
owners have the ability to manage the hierarchy to delete the entire site, so there's additional levels of responsibility as you move up the chain of responsibility. So as you move forward with creating your own custom groups, you have to look at the permissions levels that
exists within SharePoint online and begin to create
your own groups. So if you have
that have access to a library and as I mentioned members have, this is a library icon. And if you want them to have the ability to add an edit but not delete
documents within this particular library, then you would modify the permissions or possibly create a custom group that will allow these specific members to have the ability to manage content within this document library but not removed
content from this library. So that's one example of how you can use custom groups in conjunction with permission in order to take ownership of the capabilities that SharePoint online provides to better manage your environment based on
your specific needs is a content manager.
Don't review all items, whether a list item or library items have the ability to be managed using unique permission. By default, all permissions are inherited, so your users need access to view each and every item
within SharePoint online.
If they do not have access to that item than they were, request permissions to that particular item for that list of that library or that site, so that they can view the content
by default. There are three default
groups that are available within SharePoint on life, starting with owners, which is full control members, which gives the user the ability to contribute or add, edit and delete specific list in libraries and items within those lists and libraries that have been created by the owners
which has the ability to view only
groups are logical groupings of permissions levels. So if you have specific requirements that you need to modify permissions, then you can create your custom groups using modified permissions using this example.
If you have a member's group
or a group of information workers who have the need to add content to edit content, but you do not want them to delete content, Then you can create a custom group with unique permissions that will enable them to achieve that goal.
Please stand by to cyber wearing and take a look at more information relating to security and permissions in terms of ah, quick reference cars and also assessment tests that you can take to further your understanding on this module topic.