Time
4 hours 24 minutes
Difficulty
Beginner
CEU/CPE
5

Video Transcription

00:06
All right. Welcome back. Ladies and gentlemen to this part two in our video with regards to dealing with the core services of Microsoft 365 We're gonna be looking at SharePoint online in this next one. So let's get started now. SharePoint online. Some of you may have heard of this before.
00:24
It's a collaboration and communication tool,
00:27
but in a slightly different manner. What it does is it helps to create sites for working with other people. It allows you to build sites, pages, document libraries and lists. Now, the document libraries one is probably the one that you've heard of before. Document libraries
00:47
is what most people if you view SharePoint online before you ve there used sites themselves or document libras document libraries is basically like File Explorer. You can access folders, and within those folders you'll have files and you can edit them and then they synchronise back up to SharePoint
01:03
sites. You may have seen these. They're very often used for Internets. You can keep your business informed, you know, without having to send out masses of mail. You can actually put it up on the internet, and then that might be your home page for when everyone uses their corporate Web browser on their computers in the office.
01:21
And then they can actually get the latest on what's going on around
01:25
around the business effectively.
01:26
You can also create forms, allows people to submit things you know, create processes with different flows. So it's all automated flows. People fill in the form, and then it spits out something at the other end that might be useful to them calculations or anything like that. You can create list. You could embed them with Excel and
01:47
and, uh,
01:48
what's the program? I'm thinking of access for databases, that kind of thing, and also the most prominent one is that you can sink in store files in the cloud securely. That's probably where most people have used in. Many people don't realize that one drive, which is Microsoft's cloud utility tool for synchronizing and story of files,
02:07
is actually
02:08
sat on top of a foundation built within SharePoint. One Dr actually works on the SharePoint engine effectively. Obviously, with all of this and with Microsoft being marks off, mobile apps are available for this. So whether you're on IOS or Android, I don't think they still support BlackBerry or anything else like that. I don't think they should, either.
02:29
Because of all the Security Council. I imagine that probably have by now or certainly the Windows phones. God, remember those. Anyway, mobile apps are available, and they fully synchronize with desktops and laptops and everything else. And you can actually edit files directly on the SharePoint mobile app as well.
02:46
So something to keep in mind there, all right, moving on to teams, teams So everyone's heard of team, but maybe no. Everyone knows quite what it is. Teams is a central point for collaboration within your business. Eso The idea behind teams is that allows you to collaborate together with
03:04
your marks of 365 APs.
03:07
Eso it's what they're looking to do with. It is they're trying to make teamwork easier by allowing, for example, users to co author, which will come to you later on Archie show you an entire scope off how cold their and share files with the marks off. 365 applications.
03:25
Eso It works in Microsoft Word all the way through to some of the biggest stuff like power bi I, which we don't cover in this video, Siri's.
03:34
But it is. If you're working for any kind of semi large or even small, turn medium to large, I would say Business power bi I Power Business Intelligence is gonna be something that you might actually be involved with a few using Microsoft in your house,
03:50
but it is a chap based workspace. This is the important part where, basically, it allows people to share Not only that, you know, talk to each other, kind of like the MSN Messenger type era. If you've come from that here, I'm not sure but online chat.
04:09
But it allows you to do things like video meetings, audio meetings
04:14
actually book meetings as well. So it integrates with the calendars on then Web conferences as well. And, you know, chat with anyone inside or outside of your organization. That's a big one, actually, is that it's not just internal Internal is obviously a major part of this, but you can actually pull in
04:31
external contacts
04:34
into your internal teams environment.
04:38
This is a big one, so these people who are external will be invited to connect into your teams environment here on if they don't have a Microsoft account they will be asked to sign up
04:49
for a Microsoft account, and that will be with the email address that they use. It doesn't have to be, ah, Hotmail account or you know what, it was it now outlook dot com or anything like that. It could be any email address. They just have to have a Microsoft account,
05:04
and that will then allow them to connect in. And you can even, for example, talk to your clients within teams.
05:11
It's quite a nice way of staying more personally in touch with the people you work with, even outside of your business.
05:17
All right now, the other thing that this does as well is that it helps you to manage projects and easily locate people when you need to speak to someone and you're not quite sure where they might be or whatever else
05:29
because of the ability to connect with people on multiple devices simultaneously, people can literally be on their mobile phone, accessing a file when someone else is on a tablet in a conference room on someone else's sat at their desk, working at in their office, for example,
05:47
these are these are all environments where they can simultaneously interact.
05:53
Andi, these devices work better together for, you know, making experiences that involve intelligent meeting and calling. They don't have to be everyone on the same platform. You can pick the platform you want to work on, so you find the right device for your needs
06:11
on you. Then use that to
06:14
basically do your work in whatever environment it might be. So you know, if you're out in the park in this current weather, a time of recording this video Obviously we're in the middle of this covert 19 disaster that's going on worldwide. I've recorded videos and had meetings for perform my phone out in my garden,
06:32
that kind of thing. And then we've done it all with teams.
06:35
So it's it's quite nice allowed to connect across a variety of devices.
06:41
All right, let's have a quick look at endpoint Manager,
06:46
which is the next one up. Now, this is quite in depth. We're not gonna go too much into the depth of this because obviously this is a fundamentals course, But endpoint manager, if you've ever used configuration manager as a systems administrators system, sent a system center configuration manager,
07:04
this is a Ziff configuration manager on Into which is the online endpoint system, which would do cover later on Had a baby basically in point Manager is what came out the end of it. Basically, this allows you to manage a variety of things your your laptops, your mobile devices,
07:25
including things like IOS and Android Max.
07:28
Um, you know, desktop machines tablets on, but also if people bring their own stuff, if they have their own laptops, tablets and things that they want to bring them into your work environment, you can actually control those. ANDI. Make sure that they are secured and compliant with security
07:46
before people even access work data on those machines. It's very, very handy.
07:49
In this day and age. Many people want to bring their own device toe work. They don't want to have a laptop for homework and then a laptop for office work. They want to have one laptop that they might use for Jin general use. Maybe, you know, browsing Facebook in their own time,
08:05
and then when they were working from home or something like that, they want to access a work environment,
08:11
and that's what bring your own devices, and that's what b y o d is.
08:15
So I'll put up here, bring
08:18
you
08:20
own
08:22
device.
08:24
That's what B Y o. D stands for right there.
08:28
All right. And because of the fact that is in the cloud, it means you can control Microsoft 365 from pretty much anywhere. So allows you to set up things like conditional access policies, which we talk about later. Which means that you can say, in order to use this device, you must meet this level of compliance. Whether that's
08:46
you know, you must have
08:48
the latest patches on your computer, right the way down to, you know, Are we only one? I don't know Android Mobile devices, because the business only uses android so we won't allow an iPhone to connect or anything, right?
09:03
Onda? Basically, you can move him from there, and it allows you to to roll out compliance to these devices, whether they are the companies or personal devices using the bring your own device system that we discussed earlier. So we'll go into that a bit later on, are going to a little more detail, but don't worry too much right now. It's just to get you an idea that
09:22
the
09:24
Microsoft 365 platform as a whole is very flexible, and it can handle pretty much anything you can throw at it. So you'll be seen that later on down the line.
09:35
So I'm going to stop this video here. We're gonna come back for a part three. We're gonna talk a little bit about the Windows operating system and carry on their I will see you in the next video.

Up Next

Microsoft 365 Fundamentals [MS-900]

Microsoft 365 Fundamentals is a course designed to help both those looking for more information at a foundational level on the Microsoft 365 platform and service, as well as those looking to take the exam itself.

Instructed By

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Christian D'Amico
Data Compliance Manager and IT Consultant
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