Core Services and Features Part 1

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4 hours 24 minutes
Video Transcription
Hello on. Welcome to this Microsoft 365 Fundamentals video. We're currently talking about core services and features. My name is Kristen Mico. I'm taking you through this entire course was still in module one. We're looking at the third lesson in this section, so let's get started.
All right? So learning objectives for this video
Now, in this video, we're going to be looking at a few things here. So we're going to be looking at what Microsoft 365 core services do. And that's that. That's a key point to remember. Is this this part here? The core services.
And also, we're gonna be looking at what the features of these services are. So we're really going toe, open it up and have a look at each thing in detail to make sure we really understand what it does.
So let's get started with probably the biggest one
exchange online.
All right, so
exchange online. Now
this this is a massive part of this environment that we're talking about with Microsoft 365 it what it is what deals with our messaging and collaboration. This is a platform for things like e mail calendar contact info and tasks.
It all comes together basically with this one, So we're looking at
a Z I mentioned. The calendars come into this as well. We can view and edit our attachments online as well, so it's very much like a sandbox environment. With this as well. We can access shared mailboxes, and resource is as well,
and it's accessible almost devices, including things like Android, IOS and Windows.
A swell now accessing exchange online can be done a number of ways it can be done via Microsoft Outlook, which we're going to be talking about in the very near future. We're going to be looking at
Outlook on the Web as well. So going to office dot com and logging in will allow you to see your mail there and also with the outlook mobile app that you can get as I mentioned on Android and IOS as well.
Now, with Mount Box and online archives,
each individual user has their own mailbox, and some plans also include an online archive for additional storage. Now, when you are working with an online archive, you have two sections. One is your actual user account, so it's your your little guy. This is May. Here we are. Now if I'm accessing my data
in my online storage that saying this box here
as this fills up and you get two different levels once you hit 100% obviously it can't accept any more data in there. So if you've run out of male space, for example, that could be a problem. Your online archive is a separate section, which is almost like a cold storage environment
and effectively, you can tell it that anything older than let's say, in this 1 60 days
as an example
gets moved automatically across to the online archive. Now, this is important because this space right here
is unlimited,
totally unlimited. There is no limit
at all. You can archive as much data as you wish. Really, really important. Really, really easy to use as well takes a little bit of time to access data should you need it. But the important thing is is that it doesn't take up the space that you get with your account online. All right, so
let's have a look at calendars, so calendars. Each user gets a calendar to keep track of upcoming events and to check for conflicts when scheduling meetings,
for example, with co workers and, if needed, users condemn a gate access to the calendars to other users, like administrative assistance and teammates, that kind of thing.
So this part here, the calendar section massively important, they tend to link together. You tend to find that if you are working in your emails, your calendar tends to be integrated, especially if you use something like Outlook as an example.
Now, viewing and editing attachments online users cannot. As I mentioned, they can view and edit office attachments online and outlook on the Web. Even without a locally installed version of office, this means that you can view things without having to physically download them to your machine. This is very important when you're looking to make sure that things don't have viruses attached to them.
So when you are looking at file and you're wondering, is this actually something I can,
something I can trust?
Well, open it up online and have a look, and if it seems okay, then maybe you know if it's what you're looking for. Maybe you know, you you expected it from someone, then you Congrats on Downloader
on, then shared mailboxes. And resource is now you. Can you shed mailboxes for groups of users that need to share information in a central mailbox. You can also set up a resource is and equipment for meeting rooms on bookings. And this is this is actually quite important. The key thing with shared mailboxes and resource is
is that they do not count for Go back up here to our little
a little guy Here are user account. They do not count here.
So if I put here shed,
it does not count. They basically if you can have one user account and then have 100 shared mailboxes for different things, like, you know, if someone wants to send an email to info or you want a postmaster account, if they are shared mailboxes,
it's not going to count towards your licenses, which is a massively important thing. So shared mailboxes do not need a license. No license. Keep that in mind while we're going through this.
All right. Excellent. All right, now let's move on. So message policy and compliance now Message Policy and Compliance Exchange online offers several message policy and compliance features, including things like retention policy, which means that you can't delete things for a set period of time. They're actually stored on the server
message encryption.
Very handy for security. E Discovery. Let's say you need to do anything like compliance. Like GDP are checking and things that bad data loss prevention on journaling, so auditing that kind of thing. It allows you to keep track of things very, very important and very much sort after as a system administrator.
All right, then we have anti spam and anti malware. Now all exchange online subscriptions include Exchange online protection, which provides a configurable, anti spam and anti malware scanning. Massively important. This means that when you send something, the first thing that gets checked
is whether or not is
malicious, and it's a massively important thing. It means that you don't even need to worry by the time it arrives on your machine. Microsoft have already checked it.
That's a huge thing.
Configurable male flow. Now this sounds very technical, but actually, it's not as difficult as as it might seem. Configurable. Male flow is where
you're able to support.
You're able to see.
Okay, next up is configurable. Male flow now can fuel male float is to support specialized male flow, whether it's in a hybrid environment partner, third party service, that kind of thing. Don't worry too much about it right now. We're gonna explain it as we go through this, this course as well. But the male flow is basically how
moves through the system effectively. What inbound and outbound connections Microsoft 365 makes. For example, you can create a connector that uses additional security settings for male flow with a business partner. So you might have all emails that come in on a certain address.
Need to be passed on to 1/3 party that
needs to access it and pretend as if they're part of the internal network. Effectively. Very handy for collaboration with other businesses as well.
All right, mobile and multi platform access so users can access outlook mailboxes and calendars on Windows and Mac clients by using the Map e interface, which stands for messaging application programming interface. Now this is over a secure connection.
Um, Andi, you don't really need to remember mopey. I just figured you might be nice thing toe. Remember to know or here on exchange Web services is still supported throughout all of this. But if you're updating or creating an app,
generally you want to start using Microsoft graph instead of we actually talk about Microsoft graph there later on down the line. It's a very powerful tool that Microsoft have given access to allows you to do so much as a developer. So if you're involved in Dev ops, you probably want to start looking at graph anyway. So outlook on the Web
supports mailboxes and Candace on almost any platform. I can't think of a platform, in fact,
where it doesn't, um, can't know. Also took my head. I can't think of any mobile devices Connexus mailboxes and calendars by using exchange active sync as well.
So that's something to keep in mind.
Hybrid deployment so you can integrate exchange online with on on premises exchange server by implementing a hybrid deployment. We do go into this later on, so if you already have exchange in and on site environment, hybrid deployment means that you can synchronize the two together,
so that means they exchange online on the on premises. Exchange organization
can share a single name space for messaging so you can have the same domain, whether it's physically on site or in the cloud
on a hybrid deployment also supports calendar sharing and mailbox moves between exchange online and on premises. This is a really good way using hybrid of moving into the cloud so very, very good for existing
it's a structure,
this one so very, very handy hybrid deployment for this environment. If you already have physical servers, you want to hybridize the system, synchronize the two and then eventually, you know, as you start toe the commission, your servers, you would move things into the cloud would migrate into the cloud, which we do have entire sectional
later on down the line.
All right, so we're going to stop the video there with exchange online.
We're gonna come back for a part to carry on with SharePoint Onda. We'll get cracking there. I will see you there
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Microsoft 365 Fundamentals [MS-900]

Microsoft 365 Fundamentals is a course designed to help both those looking for more information at a foundational level on the Microsoft 365 platform and service, as well as those looking to take the exam itself.

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