Time
8 hours 33 minutes
Difficulty
Intermediate
CEU/CPE
9

Video Transcription

00:00
So what I'm going to talk about in the extension of this lesson is how to customize the look off your document.
00:08
And what I have important here is if you remember the section about importing data from other programs, I have ah, one line off
00:20
my
00:23
let's say contacts list and I have customized it so it gets printed on Lee. The details I want
00:32
now if you go to page layout tab
00:35
Ah, sorry. If you go into yeah, to go to page layout tab, you can see the size.
00:42
So if I click size, I see it here is a four. The reason why I see a four is because I'm in Europe and I'm using a forest of the flatter format. And then I can go to margins and I can decide with the custom margins forthis document will be
00:59
so here. Ah, you see the paper sizes for the print qualities on six on the d. P I. You can click on print preview and get the print preview in pages. So it's going to be like three pages for just for this one line of text
01:17
and you don't want it.
01:19
So
01:19
first of all. You see that? They're quite a lot of cons there
01:25
taking space of almost three pages
01:29
and I want them to be
01:30
one wanted to be the different. So I will first change the orientation to landscape which will automatically change something. So if I go toe
01:40
print preview
01:42
Ah,
01:42
like, for example here on nice days and print
01:48
and you look at the preview now is going to be just too. But it's too much as well.
01:53
I want it all on one page.
01:56
Ah, and then, Ah,
02:00
I go to view abortion.
02:02
I can click on page break preview, which is going to show me how this document is going to be actually printed.
02:10
And then I find you said this dotted line here
02:14
it represents the break between pages.
02:17
Now, if I scroll it over here, Dragon drop,
02:23
it suddenly becomes just one
02:25
page.
02:27
And then if I go to
02:29
printed dialogue,
02:31
you see, it's all there. The paper is in the landscape for Mitt
02:36
And if I go to page set up here,
02:38
you can see that it has been scaled to 58%
02:44
all of its normal size.
02:46
So these are going to be a relatively small letters.
02:50
But at least if I print my contacts list, tohave it in paper form
02:54
just in case that I don't have my PC next to me,
02:58
I can I can access it in paper form and it's going to be visible. It's going to need some magnifying glass, maybe to read for some people. But it's going to be all on one page because the last thing you want when you print it, you know the print order is going to be. It's going to be printing
03:17
thesis page on and then Thea other page and then the other.
03:23
Kahlan. So it's going to be all messed up and you don't want that.
03:30
So, um, this is how you customize
03:34
the view off your document. Also, if you remember when we went here, sorry.
03:40
When we went to the options
03:44
and we went to advanced, we could customize the units.
03:49
Toby
03:51
inches are
03:52
centimeters of millimeters off for me. I'm going to do it in millimeters,
03:57
and then if I can say OK
03:59
and then I go to page layout and a click unmarred margins and I go to customize margins like it's going to be in
04:05
quite a new usual. So I want, for example, top to be 20 millimeters because it's usual for putting it in the binder. And then I got to get this much space is they want. So I won't left to be 10
04:18
and writes to be 10
04:26
because I'm going to print on just one side of the paper. I don't care if that toe to have the bottom Arjun the same as the top margin, because I'm going toe punch the holes here. So I'm going to reduce this to 10 millimeters, which is
04:44
less than half inch something like 0.4 of an inch. And I don't need food or a tall, so it's going to be zero
04:54
and, uh,
04:56
I can click. Okay?
04:59
And if I go now again to custom margins and I go to print previa,
05:05
it's a bit bigger. And if you go to page set up and I can now
05:11
increase it a little bit,
05:15
and now I'm going to get two pages, but it's still too much. So this is what Axl doesn't do by default.
05:23
It doesn't recalculate, so it's still two pages. I have still one con on
05:29
the second page. So I'm going to go to Page set up
05:33
and reduced to 60%.
05:36
And now I'm going to get everything on page. Actually, if you see, I still have some space here left so I could
05:45
say here instead of clicking, I can say 62%
05:49
and it's going to be pretty much the perfect fit.
05:54
So this way you can, uh you can make sure that your documents is customized
06:01
that when printed, it gets printed perfectly.
06:05
The problem is going to be now if you go to the view and you go to normal view and now you decide toe insert
06:15
something like this
06:18
and then you go back to page preview.
06:21
Now you're going to have this so again, then you would have to scroll this and get it
06:28
the other way around. The problem is, now, when you
06:30
do this, it won't change anything. So what you want to do
06:36
is do this.
06:38
Then delete
06:41
is calling,
06:42
and it gets perfectly matched
06:45
cause it's going to keep the scaling factor as it was before.
06:50
So this way you are going to be able to customize your you're a look that the way your document is going to be printed now, when you look at it that way,
07:02
in normal view, it's the same.
07:06
But when you look at page layout, it's going to be
07:10
visible on. So if you zoom to selection, sorry. If you zoom
07:15
here 100%
07:16
you get the full page almost there,
07:21
or you can, ah,
07:24
we consume
07:26
and you can. Or you can just select these cells and then you can zoom to selection so that you see everything that is on your page. Margins are not needed,
07:39
and that's it. This is how it works.
07:42
Um,
07:44
so this is also one
07:46
important thing that you want to customize when you're making a document. It doesn't really matter that it doesn't strictly fall into a category of customizing the interface, but it's actually customizing the way your document is viewed and then
08:01
subsequently printed. So in that case, you can you can make it look exactly like you want

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Intermediate Excel

Being an intermediate level user of Excel can help save a user hours of work time and take full advantage of the Excel application. Taking an intermediate Excel training will help students advance their skills and pass an intermediate Excel exam.

Instructed By

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Milan Cetic
IT Security Consultant
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