Overview

Introduction

Welcome to the Reviewing Content, Tracking Changes, and Saving in Other Formats Practice Lab. In this module, you will be provided with the instructions and devices needed to develop your hands-on skills.

Learning Outcomes

In this module, you will complete the following exercises:

  • Exercise 1 - Proofing your Presentation
  • Exercise 2 - About Comments
  • Exercise 3 - Presentation Comparison
  • Exercise 4 - Saving a Presentation in Other Formats

You should be able to:

  • Explore PowerPoint's proofing options, then check the presentation for spelling and grammar errors
  • Use comments to review a document
  • Compare two versions of a presentation, review the changes, then save the resulting merged version
  • Save a presentation as a PDF file, and use it to create Word handouts

Exam Objectives

The following exam objectives are covered in this lab:

  • Manage multiple presentations

Lab Duration

It will take approximately 30 minutes to complete this lab.

Exercise 1 - Proofing your Presentation

PowerPoint provides useful tools for reviewing the contents of your presentations, both as you enter information and afterward. In addition, PowerPoint helps you keep track of changes made by multiple reviewers and merge the results as you see fit.

In this exercise, you will explore PowerPoint's proofing options, then check the presentation for spelling and grammar errors.

Exercise 2 - About Comments

When you're working on a presentation with other people, you might want to make comments on the content or add reminders for later. Likewise, you could write a comment as a reminder for your own use. PowerPoint lets you add comments as markup, rather than as presentation content. This ensures that the comments are not visible in the Slide Show view.

In this exercise, you'll use comments to review a document.

Exercise 3 - Presentation Comparison

Tracking changes over multiple presentation versions can be difficult, especially when multiple editors are involved. To make the process easier, PowerPoint provides the Compare tool, which merges different versions of a presentation into a single one. This allows you to review any changes all at once.

In this exercise, you'll compare two versions of a presentation, review the changes, then save the resulting merged version.

Exercise 4 - Saving a Presentation in Other Formats

When you make presentations, you might plan to share them with others. If you're going to print them or save them to a shared folder for other PowerPoint users, that's simple enough, but you have many other options for saving them.

You can save a presentation as a template, and there are other saving options. You can create handouts from your presentations that you can print and share with your audience.

In this exercise, you'll save a presentation as a PDF file, and use it to create Word handouts.

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