How to Split PST Files Manually and Automatically

July 26, 2017 | Views: 4071

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Do you want to know a short and automated method to split Outlook PST file into smaller parts? Have you ever tried to perform it manually? If not, then we have come up with two manual tricks to split PST file along with a matchless solution.

Users of Microsoft Outlook are quite familiar with the reasons to break up large PST files. One of the major reasons is to avoid corruption in files. Therefore, they quite often search for a simple method to divide PST files into smaller parts. Let jump on the solution, without wasting much time.

Different Approaches to Split Oversized PST File

Method 1: Use Archive Feature to Move PST Files

·         Firstly, in MS Outlook 2007, choose the PST file

·         Now, on File menu, you need to click on Archive

·         In Archive dialog box, click on the checkbox Archive this folder & all subfolders and then on the desired folder from the available list

·         After this, in the drop-down box of Archive items older than, click on date

·         Now, click on Browse, to choose a path and the name of the fresh PST file.

·         Then, click on OK button

Important Note:  The resultant PST file will be displayed as Archive Folders in Mail Folders

Method 2: Use Move to Folder Feature

·         First, on the File menu, go to New and then click on Outlook Data File

·         In the dialog box of New Outlook Data file, click on Office Outlook Personal Folders File and click on OK

·         Choose the path & name of the file

·         Now, in Create Microsoft Personal Folders box, put the displayed name of PST file in the given Name box

·         Then, click on the items you wish to shift into a new PST file

·         Click on Edit menu and then Move to Folder

·         In the Move Items box, click on New

·         Next, in the dialog box of Create New Folder, put a name for the fresh folder in the Name box

·         In Select where to place the folder, you need to click on new PST and click on OK

·         Under the dialog box of Move Items, make sure a new PST file is chosen and click on OK

Apart from above two-mentioned manual methods, there is an easy, safe, and quick way.

Split PST Tool:  A Globally Accepted Solution

Inevitably, there are manual methods available in the online market, but using a third party tool is more reliable. One such automated solution is PST Split Tool. This is invented to divide oversized PST files into smaller parts. It is helpful to keep the 2 GB PST file corruption. The software comes up with some more features such as:

  • Break large Outlook PST File by Date, Folder, Year or Size in a quick manner
  • The tool provides the option to divide a new PST file with items contacts, emails, etc.
  • There is no limitation to split UNICODE and ANSI PST files using this software
  • Compatible with Outlook 2000, 2002, 2007, and all the above editions

Final Words

Increasing popularity of Microsoft Outlook can be seen all around the globe. Sometimes large PST files may cause some issues in the working of Outlook. This results in the need to split large PST files. Considering this, we have discussed two manual methods along with a trouble free solution to divide PST files. Users can go for any of the methods as per their requirements.

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  1. Now user can easily split Outlook PST file by using GainTools Split PST software. This tool provide free demo facility that can be used to check the performance of Split PST tool. Free download from

  2. MS Outlook is the biggest tool which leads to enhance the rapid growth of communication that is essential for an organization. Due to frequent communication demand, the file size is constantly being increased with the growth of organization. In this case, Split PST File Tool Divide / Break Large Outlook PST into Small PST Files – PST Splitter is very helpful which helps to split large sized PST file into several small sized PST files. This is used for getting better performance of Outlook in moving, searching, opening, copying, exporting and so forth.It refers to “Unique Universal and Uniform Character Encoding”. Usually this has limit of 20 GB storage but it creates trouble once it exceeds 4 GB. The versions of Outlook 2003, 2007, 2010, 2013 and 2016 supports Unicode.

    Download URL –

  3. A user can try Import Export Wizard of MS Outlook to Split Large PST File. Follow the give steps:

    1) Open Outlook >> File >> Account Settings
    2) In Account Settings >> Select Data Files > Add
    3) Create or Open Outlook Data File >> Provide location and name for new PST File >> click OK.
    4) Now Open Import. Import and Export.
    5) Now Select Export to a file option >> click Next.
    6) Select Outlook PST File >> Click Next
    7) Select Desired Folder & items >> Click on Browse Tab to Export Data.
    8) Now the PST File into which user want to export data. Click OK.
    9) Now click on Finish Tab.

    A user can also download the free version of Split PST Tool to Split Outlook PST File into small PST File. Split file according to Date, Year and Size, and Folder mode. Sofware supports 2016 & all below version Outlook PST File.

    Download link:

  4. Split PST File tool comes in such a way to solve the problems of users relating to Outlook data splitting. It also helps to ease he manageability to maintain the large sized precious data into the system. It assures the users in providing better performance in moving, opening, exporting and searching of data within PST file. This split pst software can split all types of Outlook items like contacts, emails, calendars, journals, tasks and notes to smaller PST files.

    See full details at :

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